ITFC Meeting Minutes April 2015

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:00 – 12:00, Thursday, April 16, 2015
Kootenai County Extension Office
1808 N. 3rd Street, Coeur d’ Alene, ID 83814
Minutes
1) Call to Order

ITFC Chair Funk called the meeting to order at 9:04 a.m. Those present were:
Amanda Cutting, ITFC Administrator/ R&A
Savannah Miller, ITFC/ R&A
Steve Funk, ITFC Chairman
G. Kirk David, ITFC
Madeline David, ITFC
Robert Barkley, District II Chair/ IDL
Robert Keefe, U of I
Doug Bradetich, ITFC Past Chair/ IFG (Proxy: Russ Hegedus, Andy Eckberg, & Steve Cuvala)
Frank Gariglio, USDA/NRCS
John Lillehaug, ITFC District III Chair
Janet Funk, Tree Farmer
Kurt Koetter, Tree Farmer
Ray Getchius, Tree Farmer
Don Heikkila, Tree Farmer

2) Anti-Trust Statement

Chair Funk called the meeting at 9:04 a.m.

3) Minutes of April Meeting
John Lillehaug moved, Rob Keefe seconded. Motion was approved for January 2015 minutes.
4) 2015 Treasurer Report / Budget Review
Past Chair Bradetich reviewed the 2015 budget as of April 13, 2015. Budget started at $7191.17 as of January 1, 2015. Received $9,651.57 from IFG and current balance is $17,804.76. Motion to approve the budget accepted by Frank Gariglio, John Lillehaug seconded. Motion approved.
5) Old Business
A) Progress on Audit Preparation: The Roady Tree Farm (TF # 2248) was replaced with the alternate, Stern TF # 3074 (210 acres). All plans have been submitted, still missing some pre-planning sheets. Past Chair Bradetich made some slight corrections to the Farnsworth non-contiguous parcels.

B) Save the Date for Audit Days: June 2-4, 2015
District chair (I, II, or III), Chairman Funk, and an Auditor will be the only ones on the audit sites.

C) Discussion and Adoption of Bylaw Changes: Last update was 2012. Chair Funk suggested that Tree Farm should have a financial review committee. Any committee/ board members that have been unexcused (twice or more) or are unable to attend committee meetings should be considered for removal from the board. Lack of participation makes quorums difficult.
Past Chair Bradetich suggested that the Administrator should have a segment of the agenda for future meetings to educate committee members of any updates, changes, questions, or concerns from the administrative perspective.
ITFC reviewed proposed changes to sections 1-5 of the By-Laws and will resume revisions with number 6 (Financials) at the next meeting. ITFC will conduct a vote at the July 2015 meeting to accept changes.
6) Inspector Training and Recognition Subcommittee Report – Kirk David
On April 1, 2015, 22 inspectors participated in the inspector training in Moscow, Idaho in accordance to the new 2015-2020 Standards. Everyone who took the training was updated in the database to give them an active inspector status. Everyone who took their training online should be automatically updated in the system. Handbooks were distributed to participants and each inspector got a certificate for completion of the training. All old non-entered 004 forms will need to be transferred to the new 004 forms and resigned so that they can be properly entered into the database. July 10, 2015 is the next inspector training (for Idaho and Washington) located in Hayden, Idaho. Details to follow. New inspectors are not able to participate in online training. They must participate in a mandatory 4 hour, in person, training session.
7) Save the Date: TFOY Tour at Oscar Baumhoff’s Property: Sept. 12th, 2015
A) Prepare for Tour: Baumhoff, Kennedy, & Lillehaug
Would like to spend one full day on the Baumhoff property. Committee members from North Idaho would have to find lodging for two nights. Time frame: Coffee from 7:30 a.m. to 9 a.m. Tour starts at 9:00 a.m. Idaho Tree Farm Committee will pay for the lunch which starts at noon. Decide on whether to cater the lunch or bring bagged lunches to the field site.
8) New Business
A) Vote on Certification for ITFC: Robert Barkley moved to have the Idaho Tree Farm Program to continue as a certified program in the state of Idaho. Madeline seconded. Motion unanimously approved.
B) Save the Date: U of I School Field Campus Tour: Sept. 26th 2015. Rob Keefe will provide more information in the near future.
C) ILRCC (Idaho Lands Resource Coordinating Council) – Madeline David
Madeline provided an overview of most recent discussions of the ILRCC. The David’s will be out of town for the next ILRCC meeting in June (in Moscow) and would like an alternate member of Tree Farm to attend the meeting. Rob Keefe said he may be able to attend but would not be able to act as a Tree Farm Representative.
9) Review ITFC Events at the FFLC (Family Forest Landowner’s Conference & Exposition): Chair Funk
Overall, great turn out at the FFLC. All presentations went well!
10) Other Business:
A) Chair Funk would like to add Jane Thornes to the ITFC, PLT (Project Learning Tree) position.
B) John Lillehaug: Save the Date for Forestry Tour in Southern Idaho on May 21st, 2015 in New Meadows, ID. Idaho Tree Farm Committee plans to sponsor the coffee social again this year.
C) Chair Funk Adjourned the meeting at 12:00 p.m.

ITFC Meeting Minutes January 2015

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:00 – 12:00, Thursday, January 15, 2015
Coeur d’Alene Fire Dept, Station 3 Meeting Room
Location: 15th Avenue and I90

MINUTES

1) Call to Order
ITFC Chair Steve Funk called the meeting to order at 9:00 AM. Those present were:
Robert Barkley, IDL
Susie Jude: Proxy for Gina Davis, IDL
Amanda Cutting, ITFC/ R&A
Doug Bradetich, IFG
Kurt Koetter, Tree Farmer
Ray Getchius, ITFC
Steve Bloedel, IFM
Andy Eckberg, IFG
Steve Funk, ITFC
Russ Hegedus, IFG
John Lillehaug, IDL
Steve Cuvala, IDL
Frank Gariglio, NRCS
G. Kirk David, ITFC
Madeline David, ITFC
Rob Keefe, U of I
2) Anti-Trust Statement
Chair Funk reviewed the policy statement in compliance with anti-trust laws.
3) Minutes of October Meeting
The minutes of the October 16th, 2014 meeting of the ITFC were approved. Robert Barkley moved, John Lillehaug seconded. Motion to approve October 2014 minutes unanimously passed.
4) 2014 Treasurer’s Report / Budget Review
a. Treasurer Steve Cuvala reviewed the 2014 ITFP finances and the status of ITFP. Stayed within the budget and stayed underneath budget for the NLC, which was primarily funded by grant money. Started 2014 with $4,856.35. Past Chair Bradetich and Treasurer Steve Cuvala reviewed the past 2014 budget and 2015 budget.
b. Madeline David moved, Robert Barkley seconded, to approve the past 2014 budget overview. Motion passed.
c. Past Chair Bradetich moved for the passing of 2015 budget, Robert Barkley seconded. Motion passed.
5) Discussion/Vote on 2015 Budget
Check coming from national soon, $9000. $500 extra for travel expenses. Need to know how many brochures to send out and or download to websites. Past Chair Bradetich and Chair Funk suggested that Idaho Tree Farm needs to get their own laptop computer, potentially a PA system for field days and other events, and a projector. John Lillehaug requested a case to carry display boards as well. Chair Funk suggested a $1500 budget for Program supplies/equipment. Madeline David said that sometimes Microsoft donates software to non-profits. Something to look into.
Motion amended. Russ Hegedus moved, Andy Eckberg seconded. Motion passed.
6) Strategic Plan Updates
a. Communications Subcommittee Report – Madeline David
We need to start being more involved with Constant Contact. We should make an inspectors list and utilize Constant Contact to notify them. ATFS, has been using our Newsletters as examples to other TF committees. Madeline David made point to tell our auditors at ATFS that the national brochure does not portray the concise TF purpose and is aimed towards a younger generation that the current TF demographic. After 2018 audits will cost us up to $7,000 per year (Up to 700 tree farms at $10 each). Need to construct a creative way to pay for this. Robert Barkley suggested that we compose a message/survey to all Idaho Tree Farms for certification. Take a vote at the state meeting, and/or Madeline David suggested putting a ballot in the Spring Newsletter, Constant Contact, or poll at the state meeting.
b. Inspector Training and Recognition Subcommittee Report – Kirk David
In the handouts today, information on inspector recognition. Award for Tree Farmer of the Year. Inspector of the Year gets a cruiser’s vest with the TF logo on the front. Inspectors that have done 5 or more inspections in a calendar year will receive a thermos (Need to verify the price.) or Cabelas gift card. One inspection completed within the last year, inspector will receive a TF hat or shirt.
Inspector training: AFF new standards: All new TF inspectors will have to go through more training. Any current inspector will have to complete an hour long internet training webinar. There will be seven questions to answer per segment, and the inspector will need to answer five of the questions right to pass to the next segment.
c. Certification Subcommittee Report – Steve Funk
With the upcoming audit taking most of our time the rest of this year, Chairman Funk had nothing further to add to this subcommittee at this time.
7) 2015 Outstanding Tree Farmer, Inspector and Logger of the Year Selection
Past Chair Bradetich:
a. Oscar Baumhoff – Outstanding Tree Farmer of the Year
b. Tim Fuller – Outstanding Tree Farm Logger of the Year
c. Diane Partridge – Outstanding Tree Farm Inspector of the Year
Past Chair Bradetich moved, Robert Barkley seconded. Motion passed.
8) 2015 Program Audit – Recap Opening Meeting Results
Bradetich: 2 auditors, 24 sites to see. These sites include:
Bonner County
Gabrielsen – TF# 1846J
Magnusson – TF# 2748
Smith – TF# 3034
Watkins – TF#3425
Wood – TF# 3378
Boundary County
Atkins – TF#3396
Eby – TF# 2429
Farnsworth – TF#2127
McClintock – TF# 2659
Clearwater County
Crockett – TF# 2977
Hanes – TF# 2517

Kootenai County
Akers – TF# 3027
Koetter – TF# 2999
Schumacher – TF# 3426
Latah County
Bafus – TF# 1078
Harrison – TF# 826
Hatley – TF# 3116
McKetta – TF#2906
Norton – TF# 2299
Lewis County
Broker – TF# 3314
Riggers – TF# 3218
Woodruff – TF# 2312
Nez Perce County
Pomp – TF# 3110
Sheldon – TF# 3099
Collect management plans for all 24 sites. All inspectors make sure that the plan matches up to the previous standards. Reviewed the audit meeting, all positive feedback from the auditors in regards to Idaho’s program.
9) 2014 Required / Optional Inspections
Bradetich: All required 2014 004’s were completed and about 2/3 of the optionals were completed. Kirk: Let’s make more of an effort to assign an inspector to the optionals.
10) Idaho Lands Resource Coordinating Council
11) 2015 ITFC Task & Event Schedule review / meeting dates & locations
Madeline David: Distributed 2015 TF Leadership Handbook, committee members, please review calendar and input events as needed and email to back to Madeline.
Past Chair Bradetich: Please review the website for any updates.
12) Other Business
Bradetich: NLC – The Funks and David’s will attend. Past Chair Bradetich will attend the SFI SIC Meeting at the Forester’s Forum. Proposed discussion and/or changes to by- laws.
Chair Funk adjourned the meeting at 11:05 a.m.
Submitted by Amanda Cutting, ITFP Administrator

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