ITFC Meeting Minutes April 2016

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:30am- 12:00pm, Thursday, April 21st, 2016
Kootenai County Extension Office
1808 N 3rd Street, Coeur d’Alene ID 83814
MINUTES

1. Call to Order
ITFC Chair Funk called the meeting to order at 9:37 a.m. Those present were:
Steve Funk, ITFC Chair
G. Kirk David, ITFC and proxy for Rob Keefe
Madeline David, ITFC
Tim Schaffer, District II Chair/Bennett Lumber
Doug Bradetich, ITFC Past Chair/IFG; proxy for Ray Getchius
Russ Hegedus, ITFC Vice Chair/IFG
Andy Eckberg, District I Chair/IFG
Steve Cuvala, ITFC Treasurer/Tree Farmer
Frank Gariglio, USDA/NRCS
John Lillehaug, ITFC District III Chair
Janet Funk, Tree Farmer
Kurt Koetter, Tree Farmer
Gretchen Lech, Hancock/SFI
Jane Thornes, Tree Farmer/PLT
Chris Schnepf/U of I
Savannah Miller, ITFC Administrator/R&A
Excused Absence: Rob Keefe, Ray Getchius, Mary Fritz

2. Anti-Trust Statement
Chair Funk reviewed the anti-trust statement with the members.

3. Approval of Minutes from January Meeting
With a spelling correction, Kirk David moved and Kurt Koetter seconded to accept the Minutes from the January, 2016 meeting. The motion passed unanimously.

4. Communications Chair Report – Madeline David
Constant Contact contract has been renewed for another year. Madeline David suggested that the ITFC is under-using the outlet and would like to utilize it more for local State interests and needs.

5. PLT Report – Jane Thornes
Last year, 20 workshops were completed across the state, including 5 in northern Idaho. A total of 448 teachers were reached state wide, which was an increase from the previous year. Jane Thornes asked the Committee to consider sponsoring a teacher to participate in the Sustainable Forestry Tour for Teachers and Counselors.

6. ILRCC Report (Idaho Lands Resource Coordinating Council) – Janet Funk
Janet Funk provided an overview of most recent discussions from the ILRCC meeting held in January. Next meeting is in June and there may be a possible field trip to the Clagstone Project.

7. Treasurer’s Report
Treasurer Steve Cuvala gave the Treasurer’s Report and Past Chair Bradetich reviewed the 2016 budget against actual income and expenditures as of April 21, 2016. Beginning balance as of January 1, 2016 was $20,523.32. The National Leadership Conference travel costs totaled $3,300 and the AFF/ATFS reimbursed $1,600, costing the ITFC a total of $1680 after reimbursement. FFLC came to a total of $1,250 for all expenses. ITFC has received $8,909.04 from IFG for stumpage premiums. Treasurer Cuvala reminded the Committee that a majority of income comes from IFG stumpage premiums which we receive twice a year. Other income comes from ATFS for completing required inspections. Forecast for the year looks like a surplus of over $5,000 and the current balance is $25,541.46. John Lillehaug moved and Andy Eckberg seconded to file the April 21, 2016 Treasurers Reports for review. The motion passed unanimously.

Donation Requests / New Budget Line Items
Treasurer Steve Cuvala asked the Committee to increase the annual donation (currently $100) for the Sixth Grade Resource Tour. Janet Funk moved and Kurt Koetter seconded to double the donation amount. The motion passed unanimously.

Jane Thornes asked the Committee to sponsor a teacher for the Sustainable Forestry Tour. Steve Cuvala moved and Janet Funk seconded the motion to donate $250 towards a sponsorship. Chair Funk called for a vote of the $250 scholarship and the motion passed unanimously.

8. Old Business
Inspections
All District Chairs and Inspectors have now been notified that 6 inspections still need assigned to an inspector and 13 required inspections are due to be completed and/or entered into the database.

Post Card Triage for Tree Farm Ratification
Post cards mailings will be sent out in groups of 50 until all Idaho Tree Farmers (who have not been inspected in the last 5 years) have been contacted. Post card will notify the Tree Farmer of their current enrollment and will ask them to complete and mail in the short form to update or confirm their information for the database. The card notifies the Tree Farmer that failure to respond will result in decertification of their Tree Farm, although they may reapply if desired in the future. Post card will give the Tree Farmer the option to update their management plan if needed or to inspect to current standards. After group discussion, Doug Bradetich moved and Janet Funk seconded the motion to send the postcards out to Tree Farmers with the agreed upon layout as discussed. Chair Funk called for a vote and the motion passed unanimously.

501(c)3 Status
Chair Funk has contacted the Bynum Group to assist the ITFC in becoming a 501(c)3 and received an estimate of $400 plus state and federal filing fees. He will follow up with the committee at the July ITFC meeting and provide updates.

Overview of the 2016 Annual Tree Farm Meeting
Regional Application for ATFS/ROTFY for Wood Family Tree Farm
Administrator Savannah Miller will contact National about receiving the upcoming ROTFY application for the Wood Family. The sooner the application is completed and submitted, the better, as it takes quite some time to be processed.

9. New Business
Topics for Spring Newsletter
-Annual Meeting, Wood Family OTFY, FOFD, Post Card Triage, Fall Tour
-Include grad student research projects
-PLT workshops
-Idaho Farm Bureau columns
-Inspector recognition and gratitude

Forest Owners Field Day
On Saturday, June 25, 2016 at the Reggear’s Tree Farm in Orofino. Volunteers are needed to set up on Friday and help orchestrate the event on Saturday. There will be 13 topics presented.

Audit Report (Doug Bradetich)
Doug Bradetich reviewed the report with the Committee. All items were in order.

Web Page Discussion
At the next quarterly meeting the Executive Committee will review the costs related to the website maintenance and updates. Administrator Savannah Miller will investigate having a presence on social media (Facebook) and having an Idaho page on the National Website to update Tree Farm members and Prospects.

Reminder: Fall Idaho Tree Farm Tour at Wood Family Tree Farm – September 10, 2016

10. Other Business / Next Meeting Date
Next meeting date is set for July 21, 2016, with the location to be decided.

Chris Schnepf informed the committee that 20 people have signed up for the Master Forest Stewards program.

11. Adjournment
Chair Funk adjourned the meeting at 12:36 p.m.

Respectfully Submitted,

Savannah Miller
ITFC Administrator

ITFC Meeting Minutes January 2016

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:30 – 12:00, Thursday, January 21, 2016
Idaho Department of Lands
3284 West Industrial Loop, Coeur d’Alene ID 83815

MINUTES

1) Call to Order
ITFC Chair Funk called the meeting to order at 9:34 a.m.
Those present were:
Steve Funk, ITFC Chairman/NOTFOY
Russ Hegedus, ITFC Vice Chair/Tree Farmer
Steve Cuvala, ITFC Treasurer/Tree Farmer
Madeline David, ITFC Acting Secretary/Tree Farmer
G. Kirk David, ITFC Inspector Training & Recognition/Tree Farmer
Andy Eckberg, ITFC District I Chair
John Lillehaug, ITFC District III Chair
Doug Bradetich, ITFC Past Chair/IFG
Ara Andrea, IDL
Steve Bloedel, Consulting Forester
Mary Fritz, IDL
Ray Getchius, Tree Farmer
Robert Keefe, UI College of Natural Resources
Kurt Koetter, Tree Farmer
Joe Larson, Stimson Lumber Co., proxy for David Brummer
Dave Luther, Inspector
Excused: Frank Gariglio, USDA-NRCS, Savannah Miller, ITFP Administrator, David Brummer Stimson Lumber Co
Unexcused: Gretchen Lech, SFI

2) Anti-Trust Statement
Chair Funk reviewed the anti-trust statement.

3) October Meeting Minutes
With a correction by John Lillehaug, changing the word Duck to the word Trout, under Old Business, Doug Bradetich moved and John Lillehaug seconded to accept the Minutes from the October, 2015 meeting. The motion passed unanimously.

4) 2015/16 Treasurer Reports/Budget Review
A) Steve Cuvala gave the Treasurer’s Report and Past Chair Bradetich reviewed the 2015 budget against actual income and expenditures as of December 31, 2015. Cash balance was $7,191.17 as of January 1, 2015. The 2015 Year-end balance and beginning balance as of January 1, 2016 was $20,523.32. The cash balance as of January 19, 2016 is $20,487.47. Kirk David moved to file both the December 31, 2015 and the January 19, 2016 Treasurers reports for review. The motion was seconded by John Lillehaug. The motion passed unanimously.
B) The Financial Review Committee will meet prior to the April meeting to review the 2015 financial reports.
C) Past Chair Bradetich will apportion OTFY sign costs differently and will route the revised budget to the Committee by email for final approval.

5) OLD BUSINESS
A) 501(c)(3) Non-Profit Update. Vice Chair Hegedus talked informally with an attorney regarding first steps to accomplish this goal. The attorney asked if ITFP would qualify as a subsidiary of the parent ATFS 501(c)(3). From past conversations with ATFS, it is the understanding of the Committee that this is not possible. Russ will further explore the legal and accounting costs associated with applying for non-profit status.
B) Replacing District II Chair: To date, no one who has been asked has accepted the District II Chair position. Rob Keefe will talk with Tom Biltonen at Bennett Lumber for suggestions.
C) Tree Farm Yearly Membership Charge: The Research Committee (Mary Fritz, Steve Bloedel, Russ Hegedus) has not yet met. Discussion revolved around the existing large backlog of inspections. The immediate focus of the Committee changed to exploration of a postcard mailing to determine which backlogged Tree Farmers still wish to remain Tree Farmers and if so, do they have forest management plans. The Research Committee will meet and report back.
D) Nomination of Oscar Baumhoff for Regional Tree Farmer of the Year. The Committee confirmed the nomination. John Lillehaug and Tim Kennedy (tkennedy@idl.idaho.gov) are assembling the application. Kirk David and Bill Love will email past applications to John and Tim to help them with content and format. The deadline for submission is February 1.
E) Confirmation of Idaho Outstanding Tree Farmer of the Year and Idaho Outstanding Tree Farm Logger of the Year.
1. The Committee confirmed the choice of the Wood Family as the 2016 Outstanding Idaho Tree Farmer of the Year.
2. The Committee confirmed the choice of Gary and Luke Finney as the 2016 Idaho Outstanding Tree Farm Logger(s) of the Year.

6) NEW BUSINESS
A) Idaho Outstanding Tree Farm Inspector of the Year. Kirk David nominated Robert Barkley as IOTFIOY both for the inspections performed in 2015 and for his 15 year service as District II Chair. Steve Cuvala seconded the nomination and the Committee affirmed the nomination with a unanimous vote.
B) ATFS National Leadership Conference, February 10-12 in Seattle. ITFC will be represented by Steve & Janet Funk, Kirk & Madeline David, Russ Hegedus, Andy Eckberg, and Savannah Miller.
C) ITFP Annual Meeting, March 28, in Moscow. The ITFP meeting will include appetizers prior to the award presentations and business meeting. There is no room charge by the Best Western for the meeting, but Savannah will need to order the food for the meeting. Chair Funk will determine if Savannah plans to attend the FFLC and to “man” the ITFP display. Due to the anticipated late hour, consideration is being given to a “dessert and champagne/wine” event rather than a full dinner for the awardees following the meeting.
D) ATFS/ITFP MOU: The version before the Committee contains negotiated changes requested by the ITF Executive Committee in the time period since the MOU was sent to us in November 2015. Ara Andrea cautioned this MOU is a contract, a commitment to perform. Discussion revolved around Page 1, Number I, bullet point 3, Verifying landowners’ management under the ATFS Standards of Sustainability. The concern is that the ITFP does not have the Inspector capacity to bring all Tree Farmers into a 5-year rotating compliance. Chair Funk will contact ATFS Vicki Leigh to ask directly the consequence of signing this contract and then not being able to perform this requirement. The Committee approved the remainder of the MOU.
E) 2016 ATFS Required Inspections have not yet been determined. ITFP has fifty-eight 2016 six-year optional inspections to perform. This does not take into consideration the much larger backlog of optional inspections pending for ID. Implementation of a “postcard program” will be an effort to clean up some of this backlog.

7) OTHER BUSINESS
A) Administrator Hours: Making progress with database cleanup may well require more administrator hours than currently funded by SFI-SIC. Chair Funk will work with Past Chair Bradetich to craft a request for at least temporary increased funding to be presented at the SIC’s February 5 meeting. ITFC may also need to contribute funds for extra hours of the Administrator’s time.
B) Forestry Day at the Legislature: John Lillehaug reported that FDAL was much better attended by legislators (approximately 80) this year. John, Oscar Baumhoff, Debra Marks, Bonnie Fry and Ed Koch represented both ITFP and IFOA. Displays were more visible because they were placed at the front of the room. John suggested that next year brochures/information be placed on the lunch tables to make them more available to the attendees.
C) One Plan Update: Mary Fritz requested an ITFC volunteer to help review the One Plan (Stewardship/NRCS/Tree Farm) Template. Past Chair Bradetich volunteered.
D) FORI: Mary Fritz asked for guidance as to what ITFP wants from IDL and/or ILRCC regarding FORI. The ensuing discussion helped Mary narrow down the issues, and she will do further research to see what information IDL can provide.

8) Next Meeting & Adjournment
The next meeting is scheduled for April 21, 2016 at a location to be announced.
The meeting was adjourned by Chair Funk at 11:47 AM.

ACTION ITEMS:
1) Financial Review Committee will meet to review the records prior to April 21, 2016
2) Chair Funk and Past Chair Bradetich will circulate a revised 2016 budget by email for approval.
3) Vice Chair Hegedus will explore the legal and accounting costs of 501(c)(3) application.
4) Rob Keefe will talk with Tom Biltonen regarding a potential District II chair.
5) The Membership Research Committee will plan implementation of a post card update campaign.
6) Administrator Miller will order refreshments for the ITFP annual meeting.
7) Chair Funk will speak with ATFS representative Vicki Leigh regarding the MOU wording and responsibilities.
8) When the Required Inspections are announced by ATFS, Administrator Miller will immediately notify the District Chairs of the inspections in their districts.
9) Chair Funk and Past Chair Bradetich will prepare a presentation for SFI SIC for funding of the ITFC Administrator.
10) Chair Funk will confirm with Administrator Miller that she will attend the Annual Meeting.

Submitted by Madeline David
ITFC Acting Secretary

ITFC Meeting Minutes Octber 2015

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:30 – 12:00, Thursday, October 15, 2015
Idaho Department of Lands
3284 West Industrial Loop, Coeur d’Alene ID 83815

Minutes

1) Call to Order
ITFC Chair Funk called the meeting to order at 9:41 a.m. Those present were:
Savannah Miller, ITFC Administrator
Steve Funk, ITFC Chairman/TFOY
G. Kirk David, ITFC/Tree Farmer
Madeline David, ITFC/Tree Farmer
Steve Cuvala, ITFC Treasurer/proxy for John Lillehaug, ITFC District III Chair
Robert Barkley, ITFC District II Chair
Russ Hegedus, ITFC Vice Chair/Tree Farmer
Doug Bradetich, ITFC Past Chair/IFG
Mary Fritz, IDL
Kurt Koetter, Tree Farmer
Ray Getchius, Tree Farmer
Steve Bloedel, Consulting Forester
Dave Luther, Inspector
Andy Eckberg, ITFC District I Chair
Frank Gariglio, USDA/NRCS

Excused: David Brummer, Stimson
Unexcused: Gretchen Lech, SFI, Don Heikkila, Tree Farmer and Robert Keefe, UI

2) Anti-Trust Statement
Chair Funk reviewed the anti-trust statement.

3) Minutes from July Meeting
Madeline David moved to accept the minutes from last quarter as amended, Doug Bradetich seconded the motion and it was passed unanimously.

4) 2015 Treasurer Report / Budget Review
Steve Cuvala gave the Treasurer’s Report and Past Chair Bradetich reviewed the 2015 budget against actual income and expenditures as of October 6, 2015. Budget started at $7,191.17 as of January 1, 2015. Current balance is $21,381.88. Motion to file the Treasurers report for review by Madeline David, and Kirk David seconded. Motion was passed unanimously.

5) Old Business

A) 2015 Required Inspections
Kirk reviewed the list of 2015 ATFS Required inspections that still need to be accomplished and entered into the ATFS database, and reminded everyone that they are all due before December 7th. Currently, there are 6 of the required 17 inspections remaining that must be submitted to the ITFC Administrator.

B) Overview of the TFOY Tour at Oscar Baumhoff’s Property, Sept. 12th, 2015
Oscar lives in Centerville, Idaho and had a fantastic tour on his 3,000 acres. Total turnout was 56 people with quite a few guests from northern Idaho. Oscar has done a lot of work to benefit local streams in his area by coordinating with Trout Unlimited and local fisheries. He’s reforested several previously barren areas and opened his land for use to various Boy Scout groups and trail riders. It was also noted that many of Oscar’s neighbors have followed his example and began working on their own streams and fields to meet a higher standard. Doug Bradetich advised contacting the national office in D.C. for the Liability Coverage Policy to have on hand for future ITFC functions including tree farm tours. Chair Funk had done that.

C) Overview of Experimental Forest Tour Field Day at U of I
U of I Experimental Forest Tour wasn’t well attended due to lack of advertising for the event. IFOA and TF advertised through Constant Contact and through Newsletters through both organizations, but UI did not have as big of a turnout as had been hoped for.

D) 501(c)3 Non-Profit Update
Chair Funk received confirmation from AFF to move forward in achieving Non-Profit status. He reminded the committee that the goal of becoming a 501(c) 3 is to benefit those that donate due to the tax advantages. Also, incorporation will offer ITFC officers limited liability, and gives the ITFP an opportunity to apply for grants.

E) Creating an internal financial review committee
Plan to continue going forward with 3 members who have assisted with financial review in the past, and have other members contribute and participate as necessary. The volunteer committee for the upcoming 2016 year is Past Chair Doug Bradetich, Madeline David and Kurt Koetter. The Treasurer, Administrator and Chair will also contribute.

F) Replacing District II Chair position
Chair Funk opened the floor for discussion and suggestions on who may be qualified to fill the position for District II Chair, as Robert Barkley is stepping down this year. Chair Funk and Vice Chair Russ Hegedus plan on making in-person visits to potential candidates to fill the position before the end of this year.

6) New Business

A) Discussion on charging TF’s for yearly membership
1.) Proposed fee is $10 per Tree Farmer every year, not per Tree Farm, or $50 for an initial inspection that lasts for 5 years which could be partially subsidized by ITFC. Although collecting funds is not the main goal, investment in the program will encourage more awareness and involvement from Tree Farmers and lend to better outcomes for future audits. North Carolina initiated a similar plan and it proved to benefit the program by keeping those Tree Farmers who really wanted to be part of it. Active Tree Farmers are the goal as opposed to a large quantity of members who are not involved. Montana also plans on charging a fee next year; although the exact fee amount has not been determined, it is estimated to be somewhere in the scope of $10-$50 per Tree Farmer. Madeline David noted that the 2015-2020 management plan standard requires some investment to pass an audit anyway, and that collecting a fee could possibly contribute towards paying inspectors for future inspections.
2.) Chair Funk will follow up with the committee at the January meeting, and again in March at the Annual meeting. The committee formed to research the best approach for this proposed plan include: Mary Fritz, Russ Hegedus and Steve Bloedel. Chair Funk proposed including an article for discussion in the next ITFP newsletter and to send out a poll to Tree Farmers through Constant Contact. The benefits to be part of the ITFP need to be clearly identified and outlined, along with the fee proposal when sent to members for survey.

B) Committee Roster for 2016
AFF has changed the required submission date for the 2016 ITFC Roster List from December 15th to November 1, 2015. Among those members that need to be updated are: Vice Chair – Russ Hegedus, Administrator – Savannah Miller, SFI Representative – Gretchen Lech, PLT position – Jane Thornes, and Robert Barkley needs to be removed as the District II Chair.

C) Leadership Conference
Registration is now open for the National Leadership Conference in Seattle on February 10th-12th for those who would like to attend.

7) Other Business:

A) Next Meeting: Thursday, January 21st 2016
ITFC will be hosted at the Idaho Department of Lands in Coeur d’ Alene, from 9:30 a.m. until Noon. Voting members who cannot attend meetings need to call/email with an excused absence and plan on sending a proxy in their place.

B) Chair Funk adjourned the meeting at 11:43 p.m.

Submitted by Savannah Miller, ITFP Administrator

ITFC Meeting Minutes July 16, 2015

Idaho Tree Farm Program
Idaho Tree Farm Committee Meeting
9:30 – 12:00, Thursday, July 16, 2015
Coeur d Alene Fire Department, Station 3
1500 N 15th St. Coeur d’Alene, ID 83814

Minutes

 

Call to Order

ITFC Chair Funk called the meeting to order at 9:45 a.m. Those present were:
Savannah Miller, ITFC/R&A
Steve Funk, ITFC Chairman/TFOY
G. Kirk David, ITFC/Tree Farmer
Madeline David, ITFC/Tree Farmer
Robert Barkley, District II Chair/ IDL /proxy for Gina Davis
Russ Hegedus, ITFC Vice Chair/Tree Farmer
Doug Bradetich, ITFC Past Chair/ IFG /proxy for Steve Cuvaula
John Lillehaug, ITFC District III Chair
Janet Funk, TFOY
Kurt Koetter, Tree Farmer
Ray Getchius, Tree Farmer
Chris Schnepf, U of I Extension

Andy Eckberg, ITFC District I Chair
Frank Gariglio, USDA/NRCS

Excused: Gina Davis and Steve Cuvala

Unexcused: David Bummer, Don Heikkila, Steve Bloedel, and Robert Keefe

 

Anti-Trust Statement
Chair Funk called the meeting at 9:45 a.m. and reviewed the anti-trust statement.

Minutes from April Meeting

Madeline moved to accept the minutes from last quarter as amended, Russ seconded the motion and it was passed unanimously.

 

2015 Treasurer Report / Budget Review
Past Chair Bradetich reviewed the 2015 budget as of July 9, 2015. Budget started at $7191.17 as of January 1, 2015. Current balance is $17,097.11. Motion to approve the budget accepted by Kurt Koetter, Madeline David seconded. Motion passed unanimously.

 

Old Business
A) 2015 Required and Optional Inspections

Vice Chair Hegedus highlighted the importance of the District Chairs visiting with inspectors to complete the required inspections. One main point highlighted, was the funds from National that ITFC would receive for completing the inspections. Kirk David reminded the group that all inspections must comply with new standards and be on the new 004 form. He also emphasized the importance of inspectors to recertify according to the new standards on-line if they are able to do so, otherwise they will have to take a classroom training. Also of importance, is that 3 or 4 of the required inspections need to have inspectors reassigned before they can be completed. The District Chairs are responsible for assigning those inspections into the database. Inspectors also need to be encouraged to do optional inspections in order for ITFC to stay ahead.

 

  1. Discussion and Adoption of By-Law Changes to sections 1-5 of the By-Laws and resume revisions with number 6 (Financials).

ITFC reviewed proposed changes to sections 1-8 of the By-Laws. Madeline David moved to add a certified Idaho Master Forest Steward as a potential ITFC member and Janet Funk seconded that motion. Chair Funk called for a vote and the motion was unanimously approved. Chair Funk called for the vote that the final version of proposed changes to the By-Laws be approved as discussed, with 9 in favor. Those in favor being: Janet Funk, Frank Gariglio, Chris Schnepf, Andy Eckberg, Ray Getchius, Kurt Koetter, Madeline David, Kirk David, and Russ Hegedus. Vice Chair Hegedus moved to have a reserved vote with an extension until July 30th, and Janet Funk seconded that motion. Chair Funk called for a vote and the group unanimously approved. Those with reserved votes included absentees Gina Davis, David Brummer, Robert Keefe, Don Heikkila, and Steve Cuvala. Those who were present but still reserved were John Lillehaug and Robert Barkley.

 

  1. C) Save the Date: TFOY Tour at Oscar Baumhoff’s Property, Sept. 12th, 2015
    District III Chair John Lillehaug made arrangements with TFOY Oscar Baumhoff, to visit a few specific spots on his property for the tour. Suggestion was made to rent a bus to caravan visitors around the Tree Farm, as the goal is to spend one full day on the Baumhoff property. Attendees from northern Idaho would have to find lodging (in Idaho City) for two nights. Time frame: Coffee from 7:30 a.m. to 9 a.m. Tour starts at 9:00 a.m. Idaho Tree Farm Committee will pay for the lunch which starts at noon. Decide on whether to cater the lunch or bring bagged lunches to the field site. Also porta potties would need to be provided with a wash station. Lillehaug will research and report to Chair Funk before August 1st, so that the information is available for the IFOA and Tree Farm newsletters.

 

  1. Overview from program assessment/audit/ FORI

Auditor was impressed with the assessment in both Idaho regions. There was a great overall participation from landowners and Inspectors. In regard to FORI, Inspectors will need to check with the State Historic Preservation Office (SHPO) or other websites to determine if a property is of recognized importance.

 

 

New Business
A) 501-C3 Non-profit

Chair Funk reviewed the necessity of becoming a 501-C3 and informed the group that Tom Martin offered AFF (American Forest Foundation) expertise to help with filling out paperwork. Janet Funk pointed out that a set of By-laws, guidelines, and state incorporation paperwork will all need to be attached to the application.

  1. B) Becoming incorporated Chair Funk will pursue ITFC becoming incorporated to protect all members’ liability.
  2. C) Creating an internal financial review committee Past Chair Bradetich suggested to continue going forward with 3 members who have assisted with financial review in the past, and have other members contribute and participate as necessary. The volunteer committee for this year is Past Chair Doug Bradetich, Madeline David and Andy Eckberg. The Treasurer, Administrator and Chair also contribute.
  3. D) ILRCC (Idaho Lands Resource Coordinating Council) – Janet Funk Janet Funk provided an overview of the discussions at the ILRCC meeting held on June 24th. Tree Farm requested IDL to help determine if there are any FORI’s in the State of Idaho.

7)   Other Business:
A) Administrator work load and contracted hours                                                Janet Funk moved that the Executive Committee review and petition SFI for more funding to pay for Admin’s hours. Kirk David seconded that motion and it was passed unanimously.                                                                                     

  1. C) Adding Jane Thornes to the Committee, PLT position                               Janet Funk moved to add a PLT (Project Learning Tree) position to the Committee, John Lilllehaug seconded that motion and it was approved unanimously by the group. Chair Funk may ask past TFOY Jane Thornes to be appointed to the PLT position.
  2. D) New District Chair Robert Barkley will be stepping down from District II Chair, but will remain as an Inspector for ITFC. New Chair will need to be elected by the 15th of December.
  3. E) Next Meeting: Thursday, October 15th 2015 If voting members cannot attend meetings, they need to call/email with an excused absence and plan on sending a proxy in their place.
  4. F) Chair Funk adjourned the meeting at 12:18 p.m.

Respectfully Submitted,

Savannah Miller

ITFC Meeting Minutes April 2015

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:00 – 12:00, Thursday, April 16, 2015
Kootenai County Extension Office
1808 N. 3rd Street, Coeur d’ Alene, ID 83814
Minutes
1) Call to Order

ITFC Chair Funk called the meeting to order at 9:04 a.m. Those present were:
Amanda Cutting, ITFC Administrator/ R&A
Savannah Miller, ITFC/ R&A
Steve Funk, ITFC Chairman
G. Kirk David, ITFC
Madeline David, ITFC
Robert Barkley, District II Chair/ IDL
Robert Keefe, U of I
Doug Bradetich, ITFC Past Chair/ IFG (Proxy: Russ Hegedus, Andy Eckberg, & Steve Cuvala)
Frank Gariglio, USDA/NRCS
John Lillehaug, ITFC District III Chair
Janet Funk, Tree Farmer
Kurt Koetter, Tree Farmer
Ray Getchius, Tree Farmer
Don Heikkila, Tree Farmer

2) Anti-Trust Statement

Chair Funk called the meeting at 9:04 a.m.

3) Minutes of April Meeting
John Lillehaug moved, Rob Keefe seconded. Motion was approved for January 2015 minutes.
4) 2015 Treasurer Report / Budget Review
Past Chair Bradetich reviewed the 2015 budget as of April 13, 2015. Budget started at $7191.17 as of January 1, 2015. Received $9,651.57 from IFG and current balance is $17,804.76. Motion to approve the budget accepted by Frank Gariglio, John Lillehaug seconded. Motion approved.
5) Old Business
A) Progress on Audit Preparation: The Roady Tree Farm (TF # 2248) was replaced with the alternate, Stern TF # 3074 (210 acres). All plans have been submitted, still missing some pre-planning sheets. Past Chair Bradetich made some slight corrections to the Farnsworth non-contiguous parcels.

B) Save the Date for Audit Days: June 2-4, 2015
District chair (I, II, or III), Chairman Funk, and an Auditor will be the only ones on the audit sites.

C) Discussion and Adoption of Bylaw Changes: Last update was 2012. Chair Funk suggested that Tree Farm should have a financial review committee. Any committee/ board members that have been unexcused (twice or more) or are unable to attend committee meetings should be considered for removal from the board. Lack of participation makes quorums difficult.
Past Chair Bradetich suggested that the Administrator should have a segment of the agenda for future meetings to educate committee members of any updates, changes, questions, or concerns from the administrative perspective.
ITFC reviewed proposed changes to sections 1-5 of the By-Laws and will resume revisions with number 6 (Financials) at the next meeting. ITFC will conduct a vote at the July 2015 meeting to accept changes.
6) Inspector Training and Recognition Subcommittee Report – Kirk David
On April 1, 2015, 22 inspectors participated in the inspector training in Moscow, Idaho in accordance to the new 2015-2020 Standards. Everyone who took the training was updated in the database to give them an active inspector status. Everyone who took their training online should be automatically updated in the system. Handbooks were distributed to participants and each inspector got a certificate for completion of the training. All old non-entered 004 forms will need to be transferred to the new 004 forms and resigned so that they can be properly entered into the database. July 10, 2015 is the next inspector training (for Idaho and Washington) located in Hayden, Idaho. Details to follow. New inspectors are not able to participate in online training. They must participate in a mandatory 4 hour, in person, training session.
7) Save the Date: TFOY Tour at Oscar Baumhoff’s Property: Sept. 12th, 2015
A) Prepare for Tour: Baumhoff, Kennedy, & Lillehaug
Would like to spend one full day on the Baumhoff property. Committee members from North Idaho would have to find lodging for two nights. Time frame: Coffee from 7:30 a.m. to 9 a.m. Tour starts at 9:00 a.m. Idaho Tree Farm Committee will pay for the lunch which starts at noon. Decide on whether to cater the lunch or bring bagged lunches to the field site.
8) New Business
A) Vote on Certification for ITFC: Robert Barkley moved to have the Idaho Tree Farm Program to continue as a certified program in the state of Idaho. Madeline seconded. Motion unanimously approved.
B) Save the Date: U of I School Field Campus Tour: Sept. 26th 2015. Rob Keefe will provide more information in the near future.
C) ILRCC (Idaho Lands Resource Coordinating Council) – Madeline David
Madeline provided an overview of most recent discussions of the ILRCC. The David’s will be out of town for the next ILRCC meeting in June (in Moscow) and would like an alternate member of Tree Farm to attend the meeting. Rob Keefe said he may be able to attend but would not be able to act as a Tree Farm Representative.
9) Review ITFC Events at the FFLC (Family Forest Landowner’s Conference & Exposition): Chair Funk
Overall, great turn out at the FFLC. All presentations went well!
10) Other Business:
A) Chair Funk would like to add Jane Thornes to the ITFC, PLT (Project Learning Tree) position.
B) John Lillehaug: Save the Date for Forestry Tour in Southern Idaho on May 21st, 2015 in New Meadows, ID. Idaho Tree Farm Committee plans to sponsor the coffee social again this year.
C) Chair Funk Adjourned the meeting at 12:00 p.m.