Idaho Tree Farm Minutes – July 19, 2018

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Program
9:30am-12pm, Thursday, July 19, 2018
University of Idaho Extension Office Kootenai County – 1808 N 3rd St – CDA, ID 83814

1. Call to Order
President Russ Hegedus called the meeting to order at 9:34a.m. Those present for all or part of the meeting were:
Russ Hegedus, ITFC President
Sean Hammond, ITFC Vice President, Tree Farmer
Doug Bradetich, IFG
Erin Bradetich, IFTF Communications Chair/IFG
Andy Eckberg, ITFC District 1 Chair/IFG
Tim Schaffer, ITFC District 2 Chair/BLP
Steve Funk, IFOA/Tree Farmer
Janet Funk, ILRCC/Tree Farmer
Remington Daniels, IFG
Colleen Meek, ITF Administrator
Madeline David, IFOA
Kirk David, IFOA
Tom Bollacker, Tree Farmer
Dan Meyer, Tree Farmer
Rob Keefe, UI Exp Forest
Mary Fritz, IDL
Kirk Sehlmeyer, NRCS
Brian Kroetch, Tree Farmer, Kroetch Land & Timber Co

2. Anti-Trust Statement
Russ Hegedus reviewed the Anti-Trust Statement with the Committee.

3. Look over and review Q2 Meeting Minutes
Sean Hammond approved April 19, 2018 minutes as read, Tim Schaffer seconded. Motion accepted unanimously.

4. Review Q2 2018 Treasurer’s Report
Doug Bradetich represented Steve Cuvala in his absence at the meeting. The Treasurer’s Report Program Funding year to date $5335.89. Beginning balance as of 1/1/18 was $28,097.66. Cash balance is currently $33,433.55 in the positive.
Doug went over the current budget for 2018. Discussed prep fees for taxes. It should be budgeted for taxes each year. Program funding from National was discussed from the required Tree Farm inspections. It was discussed after the survey with Edge if a tree farmer that hasn’t be heard from their Tree Farm will be put on Pioneer for 2 years & if not heard from by then, that Tree Farm will be decertified. Any Tree Farm that has been put on Pioneer will not be charged a fee for audit. Tree farmer dues will be put on hold until after October since there’s a data cleanup for the state of Idaho by National & Edge Research. The estimate cost could be anywhere from $8 to 12. It was suggested maybe the tree farmers should just be charged $15.00 per year. It was discussed that IFG incentive is around $16.000.00 per year. Southern Tour was a little more than budgeted for due to motel rooms and doesn’t have all the receipts for supplies. Doug hasn’t seen any receipts for Forestry Idaho Legislative. There haven’t been signs ordered this year. Sean Hammond moved approval of the 2018 Budget, Rob Keefe seconded the motion. Motion carried unanimously.

5. Communications Report
Communication Chair, Erin Bradetich, updated the committee that another newsletter should be coming out towards the end of the month. Doug asked for suggestions for more topics for the newsletter. Suggestion were as follows: More regarding Edge survey, Assessment of audit, Teachers tour (43 plus 6 IDL and other tree farmers to fill about 80 attendees, and Mary suggested Stewardship One Plan.

6. Old Business
a. Forestry in Southern Idaho Tour, May 16th, 2018, 58 folks attended.
The attendees were very pleased with the tour. Russ Hegedus and Tim Schaffer attended the tour.

b. Inspector training Chair filled with Matt Engberg.
Not present due to unseen circumstances. He’ll follow up with Andy Eckberg, Tim Schaffer, and John Lillehaug on the 2020-2025 guidelines.

c. National survey by Edge Contracting to clean up database.
The data cleanup is free for the state and takes about 5 months. The research should be done around the end of October. The Tree Farm Program should know how many certified tree farmers are still in the program, husband & wife will be as one tree farmer. The cost is figured by annual fee divided by certified tree farmers equals the annual cost. Hopefully by April 1st, 2019 the billing will be mailed. Janet Funk suggested maybe have a 1-year, a 3-year payment and a 5-year payment, let the tree farmer have an option. The discussion was curtailed until more is known after the National & Edge Research study is done.

7. New Business
a. PLT Report (Mary Fritz)
Couldn’t be present for the meeting. There will be an Opinion Leaders Tour in September.

b. ILRCC Report (Janet Funk)
The ILRCC meeting was at Idaho Falls, Idaho. They went on couple of tours. Urban Forestry shaded town on the river walk. The city energy is generated from the Snake River. The IDL restoration project in on a portion of the Teton Creek close to the eastern edge of Idaho.

Valley like Horseshoe area protect the homes with a belt of Aspen Trees. The Aspen is fuel break to stop fires. USFS is doing a study claiming the strategy Aspens doesn’t burn like conifers. If a person looks up in the middle of the valley you can see how it was built with the Aspens.

The LSR (Landscape Scale Restoration) projects were reviewed. How to adjust the budget.

The Forest Legacy Program update the Switzer got dropped off (prevent development on the backside). Switzer will reapply.

The Forest Action Plan is continuing-shows risks and benefits. There’s a map that shows the risks.

There will be a discussion on the moth outbreak. There will be a Climate conference October 9th/10th. The next meeting for ILRCC will be in October.

c. Database cleanup timing & events & Goals (Colleen)
Discussion on this topic has been done earlier in the agenda.

8. Inspections Update by District Chairs

a. Required: What’s been assigned & what’s been done?
District 1 – 9 left and all has been assigned except 1 District 2 – 2 to be done District 3 – zero left

b. Optional and Pioneer’s – What’s been done?
District 1 – 17 left to be done & not all has been assigned an inspector District 2 – 16 left District 3 – 5 left

c. We are discussing candidates for Outstanding Award of the Year.
Tim Schaffer had a prospect for Tree Farmer of the Year, Forever Green Tree Farm (Larry Cook). He has 60 acres of timber at St. Maries.
Sean Hammond had a prospect for logger of the year. Gary Jenkins, he’s been logging Warren Smith’s property for over 10 years.
Janet Funk suggested the Tree Farm Program can have a tour on the suggested tree farmer and logger.

There will be Outreach Forest Owner Tour in Bonners Ferry, September 14th. Headed by Clinton McKlintock.

d. 004 Form Completion (make sure and fill all the appropriate areas)
Russ asked that the RP number be included on the legal.

9. The vote on assessing each tree farmer a nominal annual fee per tree farmer as a family unit which is expected to be between $8.00-$12.00 per year to cover the cost of SFI Certification is on hold until the database has been updated around mid-October. November National wants us to roll non-respronders to Pioneer w 004 form and they won’t be audited.
This topic was discussed earlier in the meeting. The non-responded tree farmers will be moved to Pioneer. The audit will be July 2019.

10. Kroetch Family Fall Tour September 8, 2018 Prep:
a. Brainstorm ideas and points of interest to assist landowner
Brian would like to set up the tent, chairs etc. at the south fork gate. Will meet on the Mica Bay Land Company property about 11 miles S of Coeur d’Alene on Whitlaw Road through the gate.
Brian would like to have the tour look at an active job first. This will be 1 hour to 2 hours. Erin Bradetich suggested that this been done before lunch.
Tour should be mentioned in the newspaper and newsletter. Kirk David will mention the tour in the IFOA newsletter.

b. Tour attendance: How many might come, any guesses…
Could be around 75-80

c. Who can help with tasks of tour. Tent, chairs, honey buckets, barbeque, beverages
Janet & Steve will get a hold of Schafflemeyer to cater the barbeque and will check if they have chairs for the tour.
Russ will pick up cold beverages from Costco.
Colleen will order 2 honey buckets, order the tent and chairs, if Schafflemeyer doesn’t provide any chairs.
Colleen will pick up donuts. There were 4 SUV passenger cars order that will hold 7-8 passengers. There were no vans available on September 8th. Colleen called various car rentals in the area this includes Sandpoint, Spokane and Coeur d’ Alene areas.
Kirk and Madeline volunteer to make coffee but there will not be no power, a generator was suggested.

d. Signs will be needed.

11. Other Business:
a. Next meeting date: Thursday, October 18, 2018.

b. Rob Keefe had an update, Kurt Pregitzer, Dean of College Research retired. A new forester Matt Hajos will work with Rob. They might have an Active Research tour for students in spring, April or May.

c. Janet and Steve have completed their larch seedling orchard. They have planted this spring 234 seedlings.

Russ Hegedus adjourned the meeting at 11:45a.m. Sean Hammond moved the meeting be adjourned.

Respectfully,
Colleen Meek
ITFP Administrator

April 18, 2018 ITF Committee Minutes

IDAHO TREE FARM PROGRAM

Idaho Tree Farm Committee Program

9:30am-12pm, Thursday, April 19, 2018

University of Idaho Extension Office Kootenai County – 1808 N 3rd St – CDA, ID 83814

 

  1. Call to Order

President Russ Hegedus called the meeting to order at 9:30am. Those present for all or part of the meeting      were:

Russ Hegedus, ITFC President

Sean Hammond, ITFC Vice President, Tree Farmer

Doug Bradetich, IFG

Erin Bradetich, IFTF Communications Chair/IFG

Andy Eckberg, ITFC District 1 Chair/IFG

Jane Thornes, PLT

Jim Thornes, Tree Farmer

Tim Schaffer, ITFC District 2 Chair/BLP

Steve Funk, IFOA/Tree Farmer

Janet Funk, ILRCC/Tree Farmer

Chris Schnepf, ITFC/U of I Extension

Colleen Meek, ITF Administrator

Madeline David, IFOA

Kirk David, IFOA

Tom Bollacker, Tree Farmer

Dan Meyer, Tree Farmer

John Lillehaug, ITFC District 3 Chair

Mary Fritz, IDL

Kurt Koetter, Tree Farmer

  1. Anti-Trust Statement

Russ Hegedus reviewed the Anti-Trust Statement with the Committee.

  1. Look over and review Q1 Meeting Minutes

Kirk David pointed out there was one correction in the minutes in New minutes, section j-IFO/Tree Annual Moscow Winter Meeting March 25th-27th, 2018. The word plague should say plaque. Sean Hammond approved minutes, Doug Bradetich seconded. Motion accepted unanimously.

  1. Review Q1 2018 Treasurer’s Report

Doug Bradetich represented Steve Cuvala in his absence at the meeting. The Treasurer’s Report Program Funding year to date $3,427.82. Beginning balance as of 1/1/18 was $28,097.66. Cash balance is currently $31,525.48 in the positive.

Doug went over the new budget for 2018. Russ suggested the rate $500 for Program Supplies & Equipment to raised to $1000, since projectors & screen are priced higher. Donation for the teacher tour was $250 raised to $500 and took off $250 on DC. Doug Bradetich moved to approve the treasurer report and Kurt Koetter seconded the motion. Motion carried unanimously. Sean Hammond moved approval of the 2018 Budget, Kurt Koetter seconded the motion. Motion carried unanimously.

  1. Communications Report

Communication Chair, Erin Bradetich, updated the committee that another newsletter should be coming out in another couple weeks.

  1. Old Business
  2. 501c3 Status and CPA Updates (Colleen Meek)

The CPA, (Matthew Peterson) sent in the 1023EZ report (Application for Recognition of Exemption Under Section 501(c)3 of the Internal Revenue Code) to the IRS which cost $275 to file on line. Colleen Meek called the IRS April 4th, 2018 to find out the status of the 1023EZ report. The report just went into review and it will take 4 to 6 weeks, around mid-May, to receive a written answer nay or yay from the IRS. The gentleman at the IRS did say to have the CPA file the 990N form, since it’s due May 16th. Colleen called Mr. Peterson, he will file the 990N form. When the letter is received from the IRS a copy will be sent to Mr. Peterson.

  1. Moscow Spring Meeting roughly 80 people in attendance.

Madeline David was wondering how DC will charge a Tree Farmer by the tree farms or per tree farmer for the cost of SFI certificates. It is actually by tree farmer. AFF will be passing part of the cost of 3rd party forest certification on the states. The committee decided to charge by tree farm but it will have a cap for the tree farmers that have multiple tree farms which will be $50.00. The $10 will go towards the 2019 audit also. Doug Bradetich made a motion to charge $10 per tree farm with a cap of $50. Kurt Koetter seconded the motion. Motion carried unanimously. Chris Schnepf suggested putting testimonials about the $10 fee in the newsletter. Mary Fritz asked, if everyone has a good email address. Not all tree farmers have an email address and there’s a few with bad addresses. John Lillehaug suggested that getting the monies from the tree farmers earlier, move the date up to July. John Lillehaug moved to have a committee get together to find out the correct number of tree farms and have a logic approach for implementing a billing system for the tree farmers. Chris Schnepf seconded the motion. Russ asked for volunteers to be on the committee. Doug Bradetich, John Lillehaug, Tim Schaffer, and Colleen Meek will be on the committee. The committee will contact Madeline and Kirk David to see how IFOA has handled their billing issues.

  1. UI Nursery Advisory Committee consolidated a seat for IFOA and ID Tree Farm.

Janet Funk talked about different representatives on the Nursery Advisory Committee. It was suggested by a member of the tree farm maybe they should consolidate the IFOA and ID Tree Farm voting position. Members of the Tree Farm Committee felt comments were misguided and unauthorized. It’s believed all tree organizations should have their own representation on the UI Nursery Advisory Committee. Kurt Koetter moved that to accept the letter that was written to rescind the motion regarding the “NIPF” (Non-Industrial Private Forestland) representation and restore the committee members to their previous designations. Sean Hammond seconded the motion. Majority in favor.

  1. New Business
  2. PLT Report (Jane Thornes)

ID-SFI annual meeting voted funding new units. PLT will be focusing on workshops, core subjects and activities for 6th to 12th grades. There were 43 teachers that went on tour. Stem outreach-grant ID State ED-donated by Clearwater Paper. There were nearly 200 photographs submitted. The Photo contest winners: Grand Price and winner 11-12th grade was Miranda Fry. 10-11 Kaden Grow, 7-8 Tegan Garrison and 5-6 Elise Pearse.

PLT offers Forestry Grants up to $1000 to schools and youth organizations for environmental projects. May is Wildfire Awareness Month.

Jane announced it would be her last meeting representing PLT. Mary Fritz will be taking her position.

  1. ILRCC Report (Janet Funk)

The ILRCC Assessment Core Team continues to work on the updates and revisions to the Forest Action Plan. Attention has been heavily focused on the forests “Threats and Benefits” section of the FAP.

The Western Fire Manager grants were reviewed and found to be within the scope of action, and the funding limits.

The LSR (Landscape Scale Restoration) projects were reviewed.

The Forest Legacy Program update showed that the Hall Mountain/Kootenai Valley project (3281 acres) has been funded. There are two other projects that are in “application status”. The Legacy Program, to date, has 30 purchased conservation easements on 95,768 acres, and 8 donated conservation easements on 2661 acres. Approximately 86,200 acres are open to public recreation, free of charge, in perpetuity.

 

A report on the Treasure Valley Carbon study was given. Among other things, it shows that tree canopy in an urban setting has more monetary value, for carbon sequestration, than the same amount of canopy in a forest setting.

 

  1. Forestry Contest Athol, Idaho – May 10, 2018 at Careywood-Delay Tree Farm-mile marker 454 W side of 95 – Forestry Contest will start at 9:30. Volunteers should arrive by 7:45a.m. Kurt Koetter needs volunteers to help clean up on April 20, 2018. On April 25th they will be setting up for the contest. Karen Robinson of IDL, is the organizer to contact if a person would like to volunteer.

 

  1. Forestry in Southern Idaho Tour, Wed May 16th, Council, ID.

John Lillehaug is the contact person regarding the tour. John said, everything is set to go. Russ Hegedus and Tim Schaffer will be attending the tour.

 

  1. Inspector training and certification chair (open)

Russ Hegedus said, the position is still open. Madeline David suggest asking a retired person that might like to help with the training for inspectors.

 

  1. Inspections update by District Chairs

Required: What has been assigned & what’s been turned in.

District 1 has done 7 required and 12 left. District 2 has 2 required to be done. District 3 had 1 required and that has been completed.

 

Optional and Pioneer’s What has been done?

There has been 8 optional done. There are 40 left which majority of the optional have been assigned to inspectors.

 

  1. 004 Form completion (make sure and fill all the appropriate areas)

 

  1. The vote on assessing each tree farmer a $10.00 annual fee per tree farm number to cover the cost of SFI Certification. The vote on assessing the tree farmer an annual fee of $10.00 was discussed earlier in the meeting.

 

  1. Kroetch Family Fall Tour – September 8, 2018 Prep:
  2. Brainstorm ideas and points of interest to assist landowner.
  3. Tour Attendance: How many might come, any guesses

Brian Kroetch wasn’t in attendance at the meeting. Russ Hegedus will circle back with Brian.

 

  1. Remind Landowners and Inspectors One Plan Template does include Stewardship.

Russ Hegedus suggested the inspectors remind the landowners that One Plan Template does include Stewardship.

If, they have Stewardship they can be dual involved.

 

  1. Other Business
  2. Next Meeting date: Thursday, July 19, 2018.

 

  1. Adjourn

Russ Hegedus adjourned the meeting at 12:00p.m. Doug Bradetich moved the meeting be adjourned. Sean Hammond seconded, motion carried unanimously.

 

Respectfully,

Colleen Meek

ITFP Administrator

 

 

 

 

Idaho Tree Farm Committee Minutes-January 18, 2018

Idaho Tree Farm Program

Idaho Tree Farm Committee Meeting

9:30am-12:00pm, Thursday, January 18, 2018

Fire District #3, Kootenai County

1500 North 15th St. -Coeur d’Alene, ID 83814

 

1. Call to Order
President Russ Hegedus called the meeting to order at 9:27 a.m. Those present for all or part of the meeting were:
Russ Hegedus, ITFC President
Sean Hammond, ITFC Vice President, Tree Farmer
Doug Bradetich, IFG
Erin Bradetich, ITFC Communications Chair/IFG
Andy Eckberg, ITFC District 1 Chair/IFG
Jane Thornes, PLT
Jim Thornes, Tree Farmer
Steven Cuvala, ITFC Treasurer/Tree Farmer
Tim Schaffer, ITFC District 2 Chair/BLP
Steve Funk, ITFC Past Chair/Tree Farmer
Janet Funk, Tree Farmer/ILRCC
Chris Schnepf, ITFC/U of I Extension
Kurt Koetter, Tree Farmer of the Year
Dan Myers, Tree Farmer
Colleen Meek, ITF Administrator
John Lillenhaug, ITFC District 3 Chair/IDL
Owen Retzlaff/I.E.P
Mary Fritz/IDL
Tom Bollacker, Tree Farmer

2. Anti-Trust Statement
Russ Hegedus reviewed the Anti-Trust Statement with the Committee.

3. Review of 2017 Treasurer’s Report
Steve Cuvala gave the Treasurer’s Report Program Funding year to date ($565.02) and Doug Bradetich reviewed the 2017 Budget against actual income and expenditures as of December 31, 2017. All expenses are in line, Cash balance is currently $28,097.66 in the positive. Steve Cuvala was wondering what was the difference between Host Gator, Godwin (our maintenance for website) and Go Daddy. Approval of Q4 2017 Treasurer Report John Lillehaug approved and Doug Bradetich seconded. Motion carried Unanimously.
Treasurer Report as of January 16, 2018 balance $26,784.00. John Lillehaug moved and Doug Bradetich seconded to approve the Treasurer’s report as presented. The motion carried unanimously.

4. Old Business:
Janet Funk will represent IDTFC at the UI Nursery for landowner seedling needs. U of I Seedling would like a 20-minute presentation, since they have not heard of or knew what Idaho Tree Farm Program is. Janet has provided them some information to the UI Nursery Committee and read through it with the ITFC. Russ Hegedus volunteered to give a presentation, since research is vital to Idaho Tree Farm.
A few general observations discussed were: There’s various outlets for seedlings. It’s a person choice where they would like to get their seedlings. Larch seedlings are the hardest to get.

5. New Business:
a. Communications Report
Communications Chair Erin Bradetich updated the Committee on communication efforts with Tree Farmers. Erin Bradetich currently working on the next newsletter for distribution. There were 4 sets of post cards sent out about 250.

b. ILRCC (Idaho Lands Resource Coordinating Council) Report
Janet Funk said, there’s no updates. There will be a meeting coming up in CDA.,

c. PLT Report “It is: SFI” (Jane Thornes)
Project Learning Tree had 21 workshops. Each year roughly 400 preK-12th grade teachers and youth leaders participate in Idaho PLT professional development workshops. In 2017 there was about 24,500 Idaho students reached by the educators. There was 18 Grants issued to teachers.

The new E-units are ready for teachers. These units include lesson plans, student pages, and other supporting materials online. The standards pop up throughout the
E-unit, making it handy for teachers. Additional opportunities include Sustainable Forestry Tour for Teachers and Counselors, Forest Products Week Essay Contest, Arbor Day Student Photo Contest, Papermaking and Forester tools lending kits, Forest Education Grants, social media, and Natural institutes websites are increasing.

One sponsor, Idaho Fire Wise is backing out, is not coming through with $3000.00. PLT would like ITFP to donate $2000.00. There are also additional Funding partners include the IDL, US Bureau of Land Management, USFS, License Plate Fund, and various grants. IFG supplements’ when needed. PLT under SFI now, it was suggested maybe SFI would donate and suggested PLT should approach ALC and individual loggers.

Janet Funk moved to table on donation until Jane brought more information regarding who will donate. Sean Hammonds Second the motion. Motion carried.

d. New ID TFC U.S.D.S. Soil Conservation Service Rep, Kirk Sehlmeyer:
Russ invited Mr. Sehlmeyer but he wasn’t able to make it.

e. 501C3 Status (Russ Hegedus)
All steps are completed and 501c3 status is now in place. IFG can start making payments directly to IDTFC & rather than send payments to the National ATFS office. IDFT will do an Annual Tax Return with Magnuson & McHugh in CDA, ID
The cost for the tax return will be estimated about $150.00.

f. Data base clean up: 004 forms – legal description
Russ suggested that for legal description enter Township, range, section & the RP#.
It was discussed that a person cannot always find the piece of property just with that information.
Monthly, Washington will be sending out ATFS Data Quality Report.

g. F.O.R.I Guidance: See Hand Out
Russ asked everyone to look at the hand out for F.O.R.I., Idaho really doesn’t’ have F.O.R.I. but the landowners are in the driver’s seat. It’s based on the inspectors’ perspective and given the size and scale of the individual landowners’ property and scope of landowner’s objectives on their property.

h. Inspections Update 2018: Required D1 18 D2 2 D3 1
Optional D1 26 D2 16 D3 6
Pioneer D2 4

Tim Schaffer has assigned his requires for District 2. John Lillehaug has the required done for District 3. Andy Eckberg is going to contact the inspectors for District 1.
Russ informed the committee that there’s an opening available as the inspector Training & Recognition Committee Chair. The inspector cannot charge a tree farmer but can get a donation. Doug Bradetich suggested that they can put the opening in the newsletter.
i. 2018 NLC will be held in Albuquerque, NM Jan 31-Feb 2nd.
Sean and Russ will be in attendance. This year’s theme is “Bring Our Impact into Focus”.

j. IFO/Tree Farm annual Moscow Winter Meeting March 25th-27th, 2018.
1. TFOY Kroetch, LOTY Luke Peterson-Northwoods Forestry, IDTY Steve Cuvala signs engraved. Russ asked, Steve Funk to help with the signs and he agreed. Steve will plan for 3 smaller signs & 1 big sign. Sean Hammonds is going to check for the correct spelling for all plaques.

There’s a travelling plague for the Tree Farmer of the Year, it goes to the nearest IDL office but no one was certain what location the plague was last. Mary Fritz and Steve Cuvala are going to check at their offices.

2. Inspectors gifts and awards ideas: gift cards, hats, pens, vest, plaque for desk, Biltmore sticks. It was suggested looking in the website for Bob Falkner, for Tree Farm Promotional items. raisethebardesigns@gmail.com

3. At the ITFP annual meeting in Moscow, there will be a no host bar for the award ceremony and then dessert hour for the Idaho outstanding award recipients.

k. Thanks to Mary Fritz good efforts a donation should be made to IDTF from Joyce Thompson, a retired USFS employee on the Nez/Clearwater whose father passed away & wants to leave a donation to a forestry-based organization in Idaho. Mary hasn’t heard anything but the donation will come in the mail.

l. Forestry Day at the Legislatures is Jan. 24th, Wednesday & John Lillehaug is putting this on. John said, the Legislators come for Lunch & visit. Displays will be set up. John said, he doesn’t need a lot of help.

6. Other Business:
a. VOTE ON CHARGING ACTIVE TREE FARMS $10 A YEAR.
Russ reminded the committee that as a certified program, we will be assessed by National ATFS a few of $10.00 per Tree Farm to help cover 3rd party auditing. We are required to have an economic plan in to them by 12-31-18 detailing how we will cover this cost and he suggested instituting a $10.00 annual fee to each Tree Farm. Detailed discussion by the committee ensued on this proposal. Consensus was that a fee system of some sort needs to be started. John Lillehaug believes if Tree Farmers are charged $10.00 per tree farm in his area, the tree farmers might opt out of the program. Doug Bradetich suggested we need to inform the Tree Farm members ahead. Erin Bradetich & Doug will inform tree farmers about the fee structure in the winter newsletter. Janet Funk thought there needs to be more incentive to belong to the tree farm. Russ will ask, if there’s any other options while he’s at the National Leadership Conference and report back at the April ITFC meeting. Janet moved to table the vote on charging the $10.00 until the meeting in April. Kurt Koetter seconded the motion, motion carried unanimously.
b. IFG TO CHANGE LANDOWNER CONTRIBUTIONS FOR CERTIFIED WOOD.
After the Forum, Russ will be addressing the SFI-SIC with the ITFP annual report. He will be requesting additional funding to help with rising administrative costs. Depending on the outcome, we may ask Idaho Forest Group to change their $5.00 per thousand-foot Tree Farm incentive from the current $4.50 Tree Farmer and $.50 state program to $4.00 Tree Farmer and $1.00 state program.

c. CHRIS SCHNEPF OF U of I EXTENSION THERE WILL BE LEAP UPDATES.
There needs to be more logger outreach to Landowners. There will be L.E.A.P. classes Tues, March 20th in Lewiston, Wed, March 21st in St. Maries, & Thurs, March 22nd in Sandpoint.
April 6th, UI Extension, Bonner County-Identifying Idaho Trees.

d. Next meeting date: Thursday, April 19, 2018

7. Adjourn
President Russ Hegedus adjourned the meeting at 12:05p.m. Sean Hammond moved the meeting be adjurned.

Respectfully Submitted,

Colleen Meek
ITFP Administrator

Meeting Minutes-October 19, 2017

IDAHO TREE FARM PROGRAM

Idaho Tree Farm Committee Meeting

9:30am- 12:00pm, Thursday, October 19th, 2017

University of Idaho Extension Office – Kootenai County

1808 N 3rd St. Coeur d’Alene, ID 83814

 

  • President Russ Hegedus called the meeting to order at 9:35 a.m. Those present for all or part of the meeting were:
    1. Andy Eckberg, ITFC District 1 Chair/IFG
    2. Jane Thornes, PLT
    3. Jim Thornes, Tree Farmer
    4. Steve Cuvala, ITFC Treasure/Tree Farmer
    5. Tim Schaffer, ITFC District 2 Chair/BLP
    6. Steve Funk, ITFC Past Chair/Tree Farmer
    7. Janet Funk, ILRCC/Tree Farmer
    8. Chris Schnepf, ITFC/U of I Extension
    9. Colleen Meek, ITF Administrator
    10. Kurt Koetter, Tree Farmer of the Year
    11. Dan Meyers, Tree Farmer
    12. Ken Homik, IDL
    13. Russ Hegedus, ITFC President/IFG
    14. Sean Hammond, Vice President/Tree Farmer
    15. Erin Bradetich, ITFC Communications/IFG
    16. Doug Bradetich, IFG
  • Anti-Trust Statement 
  •         Russ Hegedus reviewed the Anti-Trust Statement with the       Committee.
    • Minutes Q2
    •  Doug read the Minutes for Q2, there was one correction, instead of Wildlife it should have said, Wildfire Response Committee. Doug Bradetich moved minutes approved and Sean Hammond seconded the motion. Motion carried
    • Russ Hegedus introduced the new administrator, Colleen Meek to the committee. 
  • Review of July’s Treasurer’s Report
  • Kurt Koetter moved and Doug Bradetich seconded to approve the Treasurer’s report as presented. The motion carried unanimously.
    1. Steve Cuvala gave the Treasurer’s Report and Doug Bradetich reviewed the 2017 Budget against actual income and expenditures as of October 16, 2017. All expenses are in line. IFG stumpage premiums will be considerably less than expected this year, 8-9k rather than expected 15k, due to inclement weather. Cash balance is currently $30,215.85 in the positive. It was suggested by Steve Funk to get 3-4 more IOTFY signs coming with estimate around $500.00 each. Sean Hammond approved and Steve Funk seconded. Motion carried.
  • ILRCC (Idaho Lands Resource Coordinating Council) Report Updates  
  • Janet Funk no updates.
  • Communications Report 
  • Communications Chair Erin Bradetich updated the Committee on communication efforts with Tree Farmers. Erin Bradetich and Doug Bradetich are currently working on a Fall Newsletter for distribution near the end of October. There were about 100 post cards mailed out. When the post cards are received back to the Tree Farm, the post cards all should go to the appropriate District Chair.
  • Old Business
  • 501(c)3 Status (Russ Hegedus)
  • The paper work is on its way to Boise as soon as the check is written and mailed.
  • Fall Field Tour Review 
  • Annual Fall Tour Saturday, September 9, 2017 was well attended with 82 family, friends, quests gathered at the home of Kurt and Sandy Koetter, Idaho Outstanding Tree Farmers for 2017. The group toured their Wood Wizard Tree Farm with stops including PCT, fire proofing near the home, noxious weed control, and light commercial harvest. Kurt Koetter mentioned he would have liked see to some press release for more notation. Jane and Jim Thornes suggested more signs getting to the location of the Tree Farm. Jim will check with his sign maker-cost of signs with wording FORESTRY EVENT with an ARROW.
  • New Business:

PLT Report “It is: SFI” (Jane Thornes) E-unit, making it handy for teachers.PLT anticipates drops in PLT funding due to:

    1. The new E-units are ready for teachers. These units include lesson plans, student pages, and other supporting materials online. The standards pop up throughout the
    2. Project Learning Tree is settling in with new sponsor Sustainable Forestry Initiative (SFI) having been transferred from American Forest Foundation (AFF). SFI and PLT are getting to know each other better at the national level. The next step will be for SFI Implementation Committees and State PLT program to get better acquainted.
  1. Secure Rural Schools law was not reauthorized. PLT had successfully competed for about $15,000 per year from those funds. That funding no longer exists and doesn’t look likely to return.
  2. Federal funding is uncertain right now and likely to decrease more over time. A large amount of current PLT funding comes from BLM and USFS in various ways.

Jane indicated she and PLT greatly appreciate the support of all their sponsors, including Idaho Tree Farm. If ITF would like to contribute to the 2018 program, they welcome knowing by 11/15, if that is possible, so they can get things in their draft budget in time for the Steering Committee meeting.

It was suggested that Idaho Tree Farm donate to PLT $200 sent to Betty Munis, director of  the Idaho Forest Products Commission. Tim Schaffer approved, Doug Bradetich second. Motioned carried.

  • Andy Eckberg indicated there have been letters recently sent to landowners and loggers regarding the assessment for the Idaho Forest Products Commission. He asked, how it is determined who receives these. Per Russ anyone that delivers logs to Idaho mills will receive the letter.
  • Outstanding Tree Farmer, Inspector and Logger of the Year Selections for 2018:
  • President Russ announced the following recipients, which will be announced at the ITFP annual meeting in Moscow in March, 2018.
  1. Tree Farm of the Year-Brian Kroetch
  2. Logger of the Year-Luke Peterson
  3. Inspector of the Year-Steve Cuvala

Russ also let the committee know the Wood Family did not make the selection for the Regional Tree Farmer of the Year, although they continue to be an outstanding example of excellent Tree Farm stewardship and public outreach.

  1. National Leadership Conference

Attending the 2018 National Leadership Conference in Albuquerque, New Mexico will be Russ Hegedus & Sean Hammonds.

  1. Required/Optional Inspections Update

All National Sample Required Inspections have been assigned and most have been completed. District I have 2 left to complete. District II has 4 to complete. District III has completed all their required inspections.

Optional and Pioneer – District 11 has 14 pioneers and 4 optional inspections to complete. ATFS National has offered grants to assist in bringing Pioneers up to certified status. The Committee continues to discuss potential plans to complete these.

  1. New Tree Farms and 004 Form Completion Emailed Updates

Russ reminded Colleen when 004 inspection forms have been fully completed and signed by all required parties, the Administrator will enter them into the database. Confirmation of their entry into the database will be sent via email to the Inspecting Forester and Landowner (if they’ve provided an email). A physical letter will also be sent to the Landowner’s mailing address recognizing their Tree Farm’s recertification to the updated standards. The new Tree Farms will receive welcome certificate and a letter of explanation.

  1. Laptop donated by Idaho Forest Group for the administrator.

Russ informed the committee that IFG donated a laptop computer to the ITFC. IFG  will provide the IT services for the computer. Idaho Tree Farm bought the software for the laptop.

 Website:

Changed to GodwinMarketing Communications LLC (Candace Godwin) from Host  Gator Domain, there is only a $12.00 difference per year. Candace Godwin is out of Coeur d’Alene.

  • Other Business:
  • Next meeting date: Thursday, January 18, 2017, at the U of I Extension Office in Coeur d’ Alene, ID at 9:30 a.m. 
  • Additional Program Funding 
  • Russ reviewed how Washington and Montana are currently adding ways to come  up with more monies for their programs. Washington is suggesting a set amount per Tree Farmer. Montana is on fee system by Timber Companies. He also indicated how important the Idaho Department of Lands is for our Idaho program. The IDL provides 50 percent chapter help in our field inspections and it would be difficult if not impossible to continue without their level of support. To prepare for the upcoming audit it was suggested the ITFP request a $12 to $15 donation from tree farmers. This was discussed by the committee, but tabled with no action.
  • U of I Research Nursery-Seedlings – Root Section
  • There’s a need for more representation on the Advisory Committee, with an aim to be able to bring the latest research for forest nursery stock. It was suggested that the administrator of the Tree Farm with the help of Janet Funk prepare a letter to request a position to sit on the Advisory Committee. If approved the ITFC will need to appoint a volunteer to sit on the committee. Dan Meyers said, they’re collecting Douglas Fir cones with seedlings with a grant with IFM at Boundary county.
  • Family Forest Landowners and Managers Conference & Exposition/Tree Farm Annual Meeting will be in Moscow March 26 & 27, 2018
  • ITFC will work on the Roster for the 2018 year in January meeting.
  • Inspector training will co-ordinate with Russ and Kurt.
  • Adjourn
  • President Russ Hegedus adjourned the meeting at 11:34 a.m.
  • Respectfully Submitted,
  • Colleen Meek
  • ITFP Administrator

 

ITFC Meeting Minutes April 12th, 2017

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:30am- 12:00pm, Wednesday April 12th, 2017
University of Idaho Extension Office – Kootenai County
1808 N 3rd St. Coeur d’Alene, ID 83814

MINUTES

1. Call to Order
President Russ Hegedus called the meeting to order at 9:30 a.m. Those present for all or part of the meeting were:
Russ Hegedus, ITFC Chair/IFG; Proxy for Jane Thornes, PLT
Savannah Miller, ITFP Administrator
Tim Kyllo, ITFC/IFG
Tom Bollacker, Tree Farmer at Large
Doug Bradetich, IFG
Erin Bradetich, ITFC Communications, IFG
Mary Fritz, IDL
Andy Eckberg, ITFC District 1 Chair/IFG
Rob Keefe, U of I -CNR
Steven Cuvala, ITFC Treasurer/Tree Farmer
John Lillehaug, ITFC District 3 Chair/Tree Farmer
Tim Schaffer, ITFC District 2 Chair/BLP; Proxy for, Tom Biltonen, Bennett Lumber
Steve Funk, ITFC Past Chair/Tree Farmer; Proxy for Janet Funk, Tree Farmer
Chris Schnepf, ITFC/U of I Extension
Sean Hammond, ITFC Vice Chair/Tree Farmer
Kurt Koetter, Tree Farmer of the Year

2. Anti-Trust Statement
President Hegedus reviewed the Anti-trust Statement with the Committee.

3. Approval of Q1 2017 Treasurer’s Report and January Meeting Minutes
Doug Bradetich reviewed Q1 of 2017 Treasure’s Report. Sean Hammond moved and John Lillehaug seconded to approve the report as presented. The motion carried unanimously. Doug Bradetich moved and Sean Hammond seconded to approve the January Meeting Minutes without any corrections. The motion carried unanimously.

4. Review of April Treasurer’s Report
Steve Cuvala gave the Treasurer’s Report and Doug Bradetich reviewed the 2017 Budget against actual income and expenditures as of April 10, 2017. All expenses are in line. Cash balance is currently $27,408.50 in the positive. Doug reminded the Committee of the motion passed at January’s meeting to set aside funds to prepare for the next audit, whenever that may be. The line item, “AFF/SFI Program Audit” on the 2017 Budget reflects that January motion, and shall be carried on to every year’s budget going forward. Sean Hammond moved to accept both the Treasurer’s Report and Budget as presented. Kurt Koetter seconded the motion and the motion carried unanimously.

5. ILRCC (Idaho Lands Resource Coordinating Council) Report Updates – Mary Fritz
Mary Fritz updated the Committee on the latest developments to the Forest Action Plan. The Idaho Department of Lands (IDL) is considering contracting the plan out to garner assistance with its completion. Current goals include identifying priority areas in the state as well as opportunities on state, federal and private lands for work, awareness, and education. IDL has been working with a University of Idaho policy analysis group to create a survey which would help the U of I forestry extension program and ITFP be more efficient and farther reaching. The last survey of this kind was done in 1987. The proposed target audience would be non-industrial family forest landowners in Idaho – those who pay a fire assessment as reported to the IDL. The analysis group are in the process of deciding what exact information they’re wanting to know from the data and are working on questions to include in the survey. IDL will be meeting with Forest Stewardship Managers and Forest Legacy Managers the first week of June to focus implementing programs on federal levels. Meeting will include a field trip to Clagstone Property, Steve and Janet Funk’s property and stewardship tree farms to give the managers a view of all participatory involvement, such as ‘Ties to the Land’.

6. Communications Report
Communications Chair Erin Bradetich updated the Committee on communication efforts with Tree Farmers. She and Doug Bradetich are currently working on the Spring Newsletter, which will touch on all of the Outstanding 2016 Awardees and ceremony, the Forestry Day at the Legislature, and the post card campaign. Those Tree Farmers who have an email will receive the Newsletter via Constant Contact.

7. Old Business
a. Spring 2017 Awards Ceremony
The Award Ceremony was well attended this year. Kurt and Sandy Koetter of Wood Wizard Tree Farm in Rathdrum won Outstanding Tree Farmer of the Year. The Outstanding Tree Farm Inspector this year is Private Forestry Specialist Chris Gerhart at ID Department of Lands in the Clearwater Area. Outstanding Logger of the Year went to John Kinne of Odenwald Forestry in Kootenai, ID.

b. Post Card Campaign for Tree Farmer Status
Communications Chair Erin Bradetich and Administrator Savannah Miller have sent out the second batch of the 50 oldest Tree Farm post cards. Each District Chair will be consulted prior to all future batch mailings to streamline decertifying/certifying those Tree Farmers who may have already contacted a Chairman or an Inspector.

c. 501(c)3 Status (Steve Funk)
Steve Funk informed the Committee that he is finishing up paperwork to obtain 501(c)3 status, and will be sending it to the Bynum Group shortly. Any updates will be provided at the next meeting in July.

8. New Business
a. PLT Report “Is It Arbor Day or SFI”
American Forest Foundation (AFF) will be transferring Project Learning Tree (PLT) to either Arbor Day of SFI by June 2017, and an official announcement is expected by July.

b. Inspections Update by District Chairs
i. Required amount assigned and required already turned in.
All required inspections have been assigned and almost all have been completed. District I has 7 left to complete, District II has 5 left to complete, and District III has completed all of their assignments.
ii. Optional and Pioneer’s seeking Federal funds to get assistance.
National has asked State Committees to evaluate and either certify or decertify the inventory of Pioneer inspections that we have in our state, and have offered grants to assist in bringing Pioneers up to Certified status. The Committee continues to discuss potential plans to complete these.

c. Wood Family
Jim and Virginia Wood of Sandpoint (2016 Idaho Outstanding Tree Farmers of the Year), have made it as one of this area’s Regional Finalists for the Regional Outstanding Tree Farmer of the Year. A National Inspector will make a trip out to their property in May and will make their final decision for the running 1-2 weeks after the visit.

d. New Tree Farmer Recognition from the State Level
Chair Russ Hegedus and Administrator Savannah Miller are in the process of drafting a Welcome Packet to new Tree Farmers. This packet will include a welcome letter and a certificate displaying their Tree Farm ID Number, Tree Farm Name/Owners, and the Inspecting Forester, signed and dated by the Chair. The welcome letter will also include an explanation of program benefits to the Landowner, such as education, recognition, and AFF representation. The final draft will be provided for consideration at the next Committee meeting in July.

e. 004 Form Completion Emailed Updates
When completed and signed 004 forms are entered by the Administrator, confirmation of their entry into the database will be sent via email to the Inspecting Forester and Landowner (if they’ve provided an email). A physical letter will also be sent to the Landowner’s mailing address recognizing their tree farm’s re-certification to the updated standards. Tim Kyllo moved to form a sub-committee in charge of writing an SOP for inspections, data input and file retention. Doug Bradetich seconded the motion and the Committee approved unanimously. The sub-committee includes Tim Kyllo, Doug Bradetich and John Lillehaug.

9. Other Business:
a. Next meeting date: Thursday July 20, 2017 at the U of I Extension Office in Coeur d’ Alene, ID at 9:30 a.m.
b. All are welcome to attend the Foresters for Southern Idaho Tour at the USFS Lucky Peak Nursery in Boise, ID on May 17, 2017. Idaho Tree Farm Program Donated $100 to Squaw Creek Soil Conservation District for the tour.
c. Koetter Tree Farmer of the year Fall Tour Meeting in Rathdrum: September 9, 2017
A map to the property and invitation letter will be sent to Tree Farmers in July or early August.

10. Adjourn
President Hegedus adjourned the meeting at 11:05 a.m.

Respectfully Submitted,

Savannah Miller
ITF Administrator