ITFC Meeting Minutes April 12th, 2017

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:30am- 12:00pm, Wednesday April 12th, 2017
University of Idaho Extension Office – Kootenai County
1808 N 3rd St. Coeur d’Alene, ID 83814

MINUTES

1. Call to Order
President Russ Hegedus called the meeting to order at 9:30 a.m. Those present for all or part of the meeting were:
Russ Hegedus, ITFC Chair/IFG; Proxy for Jane Thornes, PLT
Savannah Miller, ITFP Administrator
Tim Kyllo, ITFC/IFG
Tom Bollacker, Tree Farmer at Large
Doug Bradetich, IFG
Erin Bradetich, ITFC Communications, IFG
Mary Fritz, IDL
Andy Eckberg, ITFC District 1 Chair/IFG
Rob Keefe, U of I -CNR
Steven Cuvala, ITFC Treasurer/Tree Farmer
John Lillehaug, ITFC District 3 Chair/Tree Farmer
Tim Schaffer, ITFC District 2 Chair/BLP; Proxy for, Tom Biltonen, Bennett Lumber
Steve Funk, ITFC Past Chair/Tree Farmer; Proxy for Janet Funk, Tree Farmer
Chris Schnepf, ITFC/U of I Extension
Sean Hammond, ITFC Vice Chair/Tree Farmer
Kurt Koetter, Tree Farmer of the Year

2. Anti-Trust Statement
President Hegedus reviewed the Anti-trust Statement with the Committee.

3. Approval of Q1 2017 Treasurer’s Report and January Meeting Minutes
Doug Bradetich reviewed Q1 of 2017 Treasure’s Report. Sean Hammond moved and John Lillehaug seconded to approve the report as presented. The motion carried unanimously. Doug Bradetich moved and Sean Hammond seconded to approve the January Meeting Minutes without any corrections. The motion carried unanimously.

4. Review of April Treasurer’s Report
Steve Cuvala gave the Treasurer’s Report and Doug Bradetich reviewed the 2017 Budget against actual income and expenditures as of April 10, 2017. All expenses are in line. Cash balance is currently $27,408.50 in the positive. Doug reminded the Committee of the motion passed at January’s meeting to set aside funds to prepare for the next audit, whenever that may be. The line item, “AFF/SFI Program Audit” on the 2017 Budget reflects that January motion, and shall be carried on to every year’s budget going forward. Sean Hammond moved to accept both the Treasurer’s Report and Budget as presented. Kurt Koetter seconded the motion and the motion carried unanimously.

5. ILRCC (Idaho Lands Resource Coordinating Council) Report Updates – Mary Fritz
Mary Fritz updated the Committee on the latest developments to the Forest Action Plan. The Idaho Department of Lands (IDL) is considering contracting the plan out to garner assistance with its completion. Current goals include identifying priority areas in the state as well as opportunities on state, federal and private lands for work, awareness, and education. IDL has been working with a University of Idaho policy analysis group to create a survey which would help the U of I forestry extension program and ITFP be more efficient and farther reaching. The last survey of this kind was done in 1987. The proposed target audience would be non-industrial family forest landowners in Idaho – those who pay a fire assessment as reported to the IDL. The analysis group are in the process of deciding what exact information they’re wanting to know from the data and are working on questions to include in the survey. IDL will be meeting with Forest Stewardship Managers and Forest Legacy Managers the first week of June to focus implementing programs on federal levels. Meeting will include a field trip to Clagstone Property, Steve and Janet Funk’s property and stewardship tree farms to give the managers a view of all participatory involvement, such as ‘Ties to the Land’.

6. Communications Report
Communications Chair Erin Bradetich updated the Committee on communication efforts with Tree Farmers. She and Doug Bradetich are currently working on the Spring Newsletter, which will touch on all of the Outstanding 2016 Awardees and ceremony, the Forestry Day at the Legislature, and the post card campaign. Those Tree Farmers who have an email will receive the Newsletter via Constant Contact.

7. Old Business
a. Spring 2017 Awards Ceremony
The Award Ceremony was well attended this year. Kurt and Sandy Koetter of Wood Wizard Tree Farm in Rathdrum won Outstanding Tree Farmer of the Year. The Outstanding Tree Farm Inspector this year is Private Forestry Specialist Chris Gerhart at ID Department of Lands in the Clearwater Area. Outstanding Logger of the Year went to John Kinne of Odenwald Forestry in Kootenai, ID.

b. Post Card Campaign for Tree Farmer Status
Communications Chair Erin Bradetich and Administrator Savannah Miller have sent out the second batch of the 50 oldest Tree Farm post cards. Each District Chair will be consulted prior to all future batch mailings to streamline decertifying/certifying those Tree Farmers who may have already contacted a Chairman or an Inspector.

c. 501(c)3 Status (Steve Funk)
Steve Funk informed the Committee that he is finishing up paperwork to obtain 501(c)3 status, and will be sending it to the Bynum Group shortly. Any updates will be provided at the next meeting in July.

8. New Business
a. PLT Report “Is It Arbor Day or SFI”
American Forest Foundation (AFF) will be transferring Project Learning Tree (PLT) to either Arbor Day of SFI by June 2017, and an official announcement is expected by July.

b. Inspections Update by District Chairs
i. Required amount assigned and required already turned in.
All required inspections have been assigned and almost all have been completed. District I has 7 left to complete, District II has 5 left to complete, and District III has completed all of their assignments.
ii. Optional and Pioneer’s seeking Federal funds to get assistance.
National has asked State Committees to evaluate and either certify or decertify the inventory of Pioneer inspections that we have in our state, and have offered grants to assist in bringing Pioneers up to Certified status. The Committee continues to discuss potential plans to complete these.

c. Wood Family
Jim and Virginia Wood of Sandpoint (2016 Idaho Outstanding Tree Farmers of the Year), have made it as one of this area’s Regional Finalists for the Regional Outstanding Tree Farmer of the Year. A National Inspector will make a trip out to their property in May and will make their final decision for the running 1-2 weeks after the visit.

d. New Tree Farmer Recognition from the State Level
Chair Russ Hegedus and Administrator Savannah Miller are in the process of drafting a Welcome Packet to new Tree Farmers. This packet will include a welcome letter and a certificate displaying their Tree Farm ID Number, Tree Farm Name/Owners, and the Inspecting Forester, signed and dated by the Chair. The welcome letter will also include an explanation of program benefits to the Landowner, such as education, recognition, and AFF representation. The final draft will be provided for consideration at the next Committee meeting in July.

e. 004 Form Completion Emailed Updates
When completed and signed 004 forms are entered by the Administrator, confirmation of their entry into the database will be sent via email to the Inspecting Forester and Landowner (if they’ve provided an email). A physical letter will also be sent to the Landowner’s mailing address recognizing their tree farm’s re-certification to the updated standards. Tim Kyllo moved to form a sub-committee in charge of writing an SOP for inspections, data input and file retention. Doug Bradetich seconded the motion and the Committee approved unanimously. The sub-committee includes Tim Kyllo, Doug Bradetich and John Lillehaug.

9. Other Business:
a. Next meeting date: Thursday July 20, 2017 at the U of I Extension Office in Coeur d’ Alene, ID at 9:30 a.m.
b. All are welcome to attend the Foresters for Southern Idaho Tour at the USFS Lucky Peak Nursery in Boise, ID on May 17, 2017. Idaho Tree Farm Program Donated $100 to Squaw Creek Soil Conservation District for the tour.
c. Koetter Tree Farmer of the year Fall Tour Meeting in Rathdrum: September 9, 2017
A map to the property and invitation letter will be sent to Tree Farmers in July or early August.

10. Adjourn
President Hegedus adjourned the meeting at 11:05 a.m.

Respectfully Submitted,

Savannah Miller
ITF Administrator

ITFC Meeting Minutes January 19, 2017

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:30am- 12:00pm, Thursday, January 19th, 2017
University of Idaho Extension Office – Kootenai County 1808 N 3rd St. Coeur d’Alene, ID 83814

MINUTES

1. Call to Order
President Russ Hegedus called the meeting to order at 9:35 a.m. Those present for all or part of the meeting were: Doug Bradetich, IFG
Russ Hegedus, ITFC Chair/IFG
Savannah Miller, ITFP Administrator
Tim Kyllo, ITFC/IFG
Tom Bollacker, Tree Farmer at Large
Dan Myers, Tree Farmer at Large
Frank Gariglio, ITFC/USDA-NRCS
Joe Larson, Stimson Lumber
Erin Bradetich, ITFC Communications, IFG
Andy Eckberg, ITFC District 1 Chair/IFG
Rob Keefe, U of I -CNR
Gretchen Lech, ITFC/SFI-SIC/HFM
Steven Cuvala, ITFC Treasurer/Tree Farmer
John Lillehaug, ITFC District 3 Chair/Tree Farmer
Tim Schaffer, ITFC District 2 Chair/BLP
Steve Funk, ITFC Past Chair/Tree Farmer
Janet Funk, ITFC/Tree Farmer
Chris Schnepf, ITFC/U of I Extension
Sean Hammond, ITFC Vice Chair/Tree Farmer
Kurt Koetter, Tree Farmer

Excused: Janes Thornes, PLT; Mary Fritz, IDL

2. Anti-Trust Statement
President Hegedus reviewed the Anti-Trust Statement with the Committee.

3. Approval of October Meeting Minutes
John Lillehaug moved and Kurt Koetter seconded to approve the October Meeting Minutes without any corrections. The motion carried unanimously.

4. Budget Review and Treasurer’s Report
a) Steve Cuvala gave the Treasurer’s Report and Past Chair Bradetich reviewed the 2016 budget against actual income and expenditures as of December 31, 2016. Most expenses remained in line except for the Fall Field Tour that spent about $2,000 over the original estimate due to the surprisingly large group who attended the tour. Cash balance was $20,523.32 as of January 1, 2016. The 2016 Year-end balance and beginning balance as of January 1, 2017 was $28,662.68. The cash balance as of January 17, 2017 is $27,665.19. Sean Hammond moved to file both the December 31, 2016 and the January 17, 2017 Treasurers Reports for review. Tim Kyllo seconded the motion and the motion carried unanimously.
b) Doug Bradetich reviewed the proposal for the 2017 Budget. Kurt Koetter suggested setting aside funds to prepare for the next audit, whenever that may be. Doug added a line item, “AFF/SFI Program Audit” to the 2017 Budget which shall be carried on to every year’s budget going forward. Kurt Koetter moved to approve the budget draft with a preface that the amount of money set aside for the next audit will be determined based on whether the audit is a lump sum cost or to be split into annual payments. Steve Cuvala seconded and the motion unanimously passed. John Lillehaug suggested adding a line item of $100 for help with expenses at the Forestry for Southern Idaho tour. Janet moved to add that line item, Tim Kyllo seconded, and the motion unanimously carried.

5. PLT Report – Jane Thornes
Jane Thornes was not able to attend the meeting in person, but provided information via email for the Committee’s consideration. They are currently setting up workshops for spring and summer. There are several workshops set up in southern Idaho. In the Coeur d’ Alene area, there will be an Early Childhood teacher workshop this spring; and in June and July they will be having 15 hour workshops on Early Childhood and ‘Walk in the Forest’.

PLT continues to work with school districts to meet the needs of teachers. One way that they’re doing this is by trying to coordinate with teacher professional development days.

6. ILRCC Update and Upcoming Events – Janet Funk
Janet Funk reviewed latest updates from the Idaho Lands Resource Coordinating Council. Next meeting is on February 27th and 28th in Boise. A state umbrella collaborative group, the Idaho Forest Restoration Partnership (IFRP), is also meeting on March 1st and 2nd to discuss forest health improvements. Janet also relayed current news from the IDL, which are in the process of selling some of their buildings.

7. Communications Report
New Communications Chair is Erin Bradetich, and she is currently working with the past Communications Chair to learn the Constant Contact Program. Also, she will be working with Doug Bradetich to produce an ITFP Newsletter in the spring.

8. Old Business
a) 2016 Inspections Recap
i. Vote for 2017 Idaho Outstanding Tree Farmer Inspector of the Year President Hegedus nominated Chris Gerhart, a private forestry specialist, to be the inspector of year. Andy Eckberg seconded that.

b) Post Card Notices for Tree Farmer Status
The next 50 oldest Tree Farm post card notices will be sent out in February.

c) 501(c)3 Status
Doug Bradetich moved and Steve Funk seconded to update the By-laws and other documents appropriately when and if required due to the implementation of officer’s new titles of ‘President’ and ‘Vice President’. The motion carried.

9. New Business
a) 2017 Committee Roster
As of January, Russ Hegedus is the President, Sean Hammond is the Vice President, Steve Cuvala remains Treasurer, Erin Bradetich is the new Communications Chair, and Dan Myers and Tom Bollacker are the new Tree Farmers at Large.

b) 2017 Inspections Update by District Chairs
i. Required inspections assigned and/or completed ITFP is off to a great start with all districts ahead of schedule on completing most or all of their required inspections. District I has all assigned and only eight left to complete. District II has all required assigned and one is complete. District III has completed all of their required inspections.
ii. Optional and Pioneer inspections
National has asked State Committees to evaluate and either certify or decertify the inventory of Pioneer inspections that we have in our state. Currently Idaho has 14 to complete.

c) 2017 ATFS National Leadership Conference, February 24-27, Greenville, SC
This year ITFC will be represented by Steve & Janet Funk and also current Idaho Outstanding Tree Farmers of the Year – Kurt & Sandy Koetter.

d) Annual Award Meeting, March 27th, Moscow, ID
The ITFP meeting will include appetizers prior to the award presentations and business meeting. Also a dessert and wine social for the awardees following the meeting. Those interested in attending the Award Meeting and would like to stay at the Best Western University Inn are encouraged to reserve their accommodations before 2/27 to take advantage of the FFLC group rate discount. Those with questions about reserving a room may contact Savannah Miller.

10. Other Business
a) Annual Report to ATFS due 3/15/2017
President Hegedus is working on the Annual Report and will submit it by March 15th to National.

b) RTFOY
The Wood Family has been submitted to National for Regional Tree Farmers of the Year

c)Donation to previous ITFOY, Rusty and Linda Fitchett
Steve Cuvala moved and Doug Bradetich seconded that the Committee provide a $300 gift card to Home Depot for the Fitchett’s to help cover costs as they rebuild their home. The motion carried unanimously. John Lillehaug also encouraged everyone in the group look into their photo history and see if they have any pictures of the Fitchett’s Tree Farmer of the Year Ceremony.

d)Next ITFC Meeting Date The next meeting will be on April 20th, 2017 at a location to be decided.

11. Adjourn
President Hegedus adjourned the meeting at 11:20 am
Respectfully submitted,

Savannah Miller, Administrator
Riley and Associates, LLC

ITFC Meeting Minutes October 20, 2016

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:30am- 12:00pm, Thursday, October 20th, 2016 Coeur d’Alene Fire Department, Station 3
1500 N 15th St. Coeur d’Alene, ID 83814
MEETING

1. Call to Order/Quorum
Chair Funk called the meeting to order at 9:30 a.m. Those present for all or part of the meeting were:
Steve Funk, ITFC Chair/Tree Farmer
Joe Larson, Stimson Lumber
G. Kirk David, ITFC Inspector Training Facilitator/Tree Farmer
Madeline David, ITFC Communications/Tree Farmer
Tim Schaffer, ITFC District II Chair/Bennett Lumber
Doug Bradetich, ITFC Past Chair/IFG; proxy for Ray Getchius/Tree Farmer
Russ Hegedus, ITFC Vice Chair/IFG
Andy Eckberg, ITFC District I Chair/IFG
Steve Cuvala, ITFC Treasurer/Tree Farmer
Gretchen Lech, ITFC/SFI-SIC/HFM
Chris Schnepf, ITFC/U of I Extension
Kurt Koetter, Tree Farmer
Savannah Miller, ITFP Administrator
Mary Fritz, ITFC/IDL
Janet Funk, ITFC/Tree Farmer
Jane Thornes, ITFC/PLT
Jim Thornes, Tree Farmer
Excused: John Lillehaug, ITFC District III Chair; Ray Getchius, Tree Farmer

2. Anti-Trust Statement
Chair Funk reviewed the Anti-Trust Statement with the Committee

3. Approval of July Meeting Minutes
With some corrections, Doug Bradetich moved and Janet Funk seconded to approve the July Meeting Minutes. The motion carried unanimously.

4. Review of October Treasurer’s Report

a. Treasurer Cuvala reviewed the latest Treasurer’s Report with the Committee. All expenses remain in line with budgeted amounts. Russ Hegedus moved and Madeline David seconded to approve the Treasurer’s Report. The motion carried unanimously.

b. The Committee agreed that officer updates and contact information need to be available online as well as access to the latest Minutes, events and newsletters. Madeline David moved and Janet Funk seconded for the Administrator to learn the process of updating the current website to keep content up to date, and to utilize the funds from ITFC account to pay for such training. The motion carried unanimously.

5. PLT Report
Jane Thornes reviewed the latest updates from PLT. From February to October, (19) workshops were offered for teachers working on professional development. Many teachers are aiming to incorporate more science into their curriculum. Jane reminded the Committee that during Forest Products Week (Oct 16th-22nd) the Idahoforests.org website was doing an essay contest until November 2nd, for ages K-12, offering cash prizes to winners.

Janet Funk reviewed the Teachers Tour held in June, which hosted 43 teachers and included a tour of federal, industry, state and private lands. IDL gave a fire demonstration on the Funk property and teachers were able to socialize and see different tree species and Forester’s tools. Overall the tour was a success and the teacher feedback and evaluations were very positive.

6. ILRCC Report
Janet Funk reviewed latest updates from the ILRCC. Next meeting is in Boise on February 27th and 28th. A state umbrella collaborative (Idaho Forest Resource Council) is also meeting on March 1st-2nd to discuss forest health improvements. ILRCC is now receiving all news and updates coming from the IDL, as well as the various activities that the IDL is participating in.

7. Communications Report
Madeline David put out the newsletter, the invitation to the Teacher’s Tour and a notice to inspectors for nominations through Constant Contact. She advised that the ITFC is still under utilizing the outlet and recommended using it more to promote local State interests and needs. Madeline will be stepping down as Communications Chair and at this time the person to fill that vacancy is still to be decided.

8. OLD BUSINESS

a. Document Storage
The Committee discussed storage of ITF documents, inspections and marketing materials and possible movement from the storage unit to a different location. After review of possible options, the Committee decided to continue renting the current storage unit to house all documents and materials.

b. Inspections: District Chairs input on completion i. Required – (2017 deadline 12/9/16)
Five (5) Tree Farms are still needing inspected and entered into the database.

ii. Assigned
All Tree Farms have been assigned to appropriate inspectors.

c. Post Card Notices for Tree Farmer Status
Kirk and Madeline David re-sent 40 post card notices the first week of October with a deadline of October 26th for response. Those Tree Farmers who wish to stay in the program must have an assigned inspector out to review their property and update their farm to the current 2015-2020 standards. After the 26th, all those who haven’t responded will be put on a list for decertification. Paper files of those Tree Farms that are decertified shall be kept in a designated ‘decertified’ box to be destroyed after two years.
The next batch of 50 post card notices will be sent out in early January.

d. 501(c)3 Status
Chair Funk had to apply for a new EIN from the IRS. He’s started the process for the Articles of Incorporation with the Bynum Group. Due to this new status, changes will be implemented regarding officer titles, such as: Chairman and Vice Chairman will be changed to President and Vice President respectively. Kurt Koetter moved and Russ Hegedus seconded to update By-laws and other documents appropriately when and if required. The motion carried.

e. 2016 Idaho Outstanding Tree Farm Tour – Recap
Doug Bradetich reviewed the Idaho Tree Farm Tour, which hosted over 120 attendees plus the Wood Family for a total of about 180 people. The tour went over budget by about twothousand dollars, but everyone was fed well and had a great time socializing and engaging in Tree Farm education. Senator Sage Dixon attended for a short period of time and overall this was a wonderful event with fantastic turnout.

f. Idaho One Plan Template
Doug Bradetich reviewed the latest update of the Idaho One Plan Template, Stewardship and the NRCSS. Mary Fritz incorporated the latest feedback from the group and the Template should be ready for posted for viewing before the ITFC meeting in January.

g. Committee Vote for 2017 OTFOY and 2017 OTFLOY

i. Kirk David relayed the TFOY nomination by Sean Hammond for Kurt and Sandra Koetter. The Executive Committee did a field inspection on the Koetter Tree Farm and examined their plan. The Committee were all in favor on nominating Kurt and Sandra Koetter for 2017 TFOY.

ii. After much group discussion concerning nominees for the Logger of the Year award, Chair Funk asked the Committee to vote. Nine (9) counts were in favor of John Kinne, officially making him the decided nominee. John Kinne has had committee involvement, shown service to the logging committee and demonstrated promotional activity to the ITFP.

h. Wood Tree Farm Regional Tree Farm
Andy Eckberg and Russ Hegedus will follow up with the Wood family to see if they are still interested in working towards the Regional nomination.

9. NEW BUSINESS a. Election of 2017-2018 President, Vice President, and Treasurer
Janet Funk moved and Andy Eckberg seconded that Russ Hegedus be appointed ITFC President starting January 1, 2017 for the next two consecutive year period. The motion carried unanimously. There are a few interested for the position of Vice President, however, the seat will remain open at this time until there is a firm agreement from a candidate to step in. Janet Funk moved and Russ Hegedus seconded the motion for Steve Cuvala to serve as Treasurer for one more year. The motion carried unanimously.

b. 2017 President’s Roster of 2017 Committee Members for Committee Approval
Russ Hegedus appointed Andy Eckberg as District I Chair, Tim Schaffer as District II Chair, and John Lillehaug as District III Chair for the next consecutive two year term. Hegedus also appointed Kurt Koetter as a Tree-Farmer-at-Large and is considering Tom Bollacker as a potential option. The Committee approved the appointments.

10. 2017 ATFS National Leadership Conference, February 24-27, Greenville, SC
The conference will be attended by Steve and Janet Funk and Kurt and Sandra Koetter. The Committee will most likely need to pay for only one registration as two registrations are always sponsored by National and a third registration is usually covered for a first timer, which Kurt qualifies as. Savannah Miller will hear from National in regard to the third registration being covered after December 15th. Steve Funk has already applied for grants from National to help with additional travel costs.

11. Deadlines for: 2017 ITFC Roster to ATFS; 2016 Annual Reports to ATFS (3/15/17) Roster will be completed as soon as a Vice President is nominated and elected. Russ Hegedus will have the Annual Report turned in by 3/15/17.
12. Other Business
Janet Funk reminded the Committee that ATFS is celebrating their 75th Anniversary this year and will be having an award ceremony on Capitol Hill in December with the National Tree Farmer winners.

ITFC’s next meeting date will be on Thursday, January 19, 2017, at a location still to be decided.

13. Adjourn
Chair Funk adjourned the meeting at 11:48 p.m.

Respectfully Submitted,
Savannah Miller

ITFC Meeting Minutes April 2016

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:30am- 12:00pm, Thursday, April 21st, 2016
Kootenai County Extension Office
1808 N 3rd Street, Coeur d’Alene ID 83814
MINUTES

1. Call to Order
ITFC Chair Funk called the meeting to order at 9:37 a.m. Those present were:
Steve Funk, ITFC Chair
G. Kirk David, ITFC and proxy for Rob Keefe
Madeline David, ITFC
Tim Schaffer, District II Chair/Bennett Lumber
Doug Bradetich, ITFC Past Chair/IFG; proxy for Ray Getchius
Russ Hegedus, ITFC Vice Chair/IFG
Andy Eckberg, District I Chair/IFG
Steve Cuvala, ITFC Treasurer/Tree Farmer
Frank Gariglio, USDA/NRCS
John Lillehaug, ITFC District III Chair
Janet Funk, Tree Farmer
Kurt Koetter, Tree Farmer
Gretchen Lech, Hancock/SFI
Jane Thornes, Tree Farmer/PLT
Chris Schnepf/U of I
Savannah Miller, ITFC Administrator/R&A
Excused Absence: Rob Keefe, Ray Getchius, Mary Fritz

2. Anti-Trust Statement
Chair Funk reviewed the anti-trust statement with the members.

3. Approval of Minutes from January Meeting
With a spelling correction, Kirk David moved and Kurt Koetter seconded to accept the Minutes from the January, 2016 meeting. The motion passed unanimously.

4. Communications Chair Report – Madeline David
Constant Contact contract has been renewed for another year. Madeline David suggested that the ITFC is under-using the outlet and would like to utilize it more for local State interests and needs.

5. PLT Report – Jane Thornes
Last year, 20 workshops were completed across the state, including 5 in northern Idaho. A total of 448 teachers were reached state wide, which was an increase from the previous year. Jane Thornes asked the Committee to consider sponsoring a teacher to participate in the Sustainable Forestry Tour for Teachers and Counselors.

6. ILRCC Report (Idaho Lands Resource Coordinating Council) – Janet Funk
Janet Funk provided an overview of most recent discussions from the ILRCC meeting held in January. Next meeting is in June and there may be a possible field trip to the Clagstone Project.

7. Treasurer’s Report
Treasurer Steve Cuvala gave the Treasurer’s Report and Past Chair Bradetich reviewed the 2016 budget against actual income and expenditures as of April 21, 2016. Beginning balance as of January 1, 2016 was $20,523.32. The National Leadership Conference travel costs totaled $3,300 and the AFF/ATFS reimbursed $1,600, costing the ITFC a total of $1680 after reimbursement. FFLC came to a total of $1,250 for all expenses. ITFC has received $8,909.04 from IFG for stumpage premiums. Treasurer Cuvala reminded the Committee that a majority of income comes from IFG stumpage premiums which we receive twice a year. Other income comes from ATFS for completing required inspections. Forecast for the year looks like a surplus of over $5,000 and the current balance is $25,541.46. John Lillehaug moved and Andy Eckberg seconded to file the April 21, 2016 Treasurers Reports for review. The motion passed unanimously.

Donation Requests / New Budget Line Items
Treasurer Steve Cuvala asked the Committee to increase the annual donation (currently $100) for the Sixth Grade Resource Tour. Janet Funk moved and Kurt Koetter seconded to double the donation amount. The motion passed unanimously.

Jane Thornes asked the Committee to sponsor a teacher for the Sustainable Forestry Tour. Steve Cuvala moved and Janet Funk seconded the motion to donate $250 towards a sponsorship. Chair Funk called for a vote of the $250 scholarship and the motion passed unanimously.

8. Old Business
Inspections
All District Chairs and Inspectors have now been notified that 6 inspections still need assigned to an inspector and 13 required inspections are due to be completed and/or entered into the database.

Post Card Triage for Tree Farm Ratification
Post cards mailings will be sent out in groups of 50 until all Idaho Tree Farmers (who have not been inspected in the last 5 years) have been contacted. Post card will notify the Tree Farmer of their current enrollment and will ask them to complete and mail in the short form to update or confirm their information for the database. The card notifies the Tree Farmer that failure to respond will result in decertification of their Tree Farm, although they may reapply if desired in the future. Post card will give the Tree Farmer the option to update their management plan if needed or to inspect to current standards. After group discussion, Doug Bradetich moved and Janet Funk seconded the motion to send the postcards out to Tree Farmers with the agreed upon layout as discussed. Chair Funk called for a vote and the motion passed unanimously.

501(c)3 Status
Chair Funk has contacted the Bynum Group to assist the ITFC in becoming a 501(c)3 and received an estimate of $400 plus state and federal filing fees. He will follow up with the committee at the July ITFC meeting and provide updates.

Overview of the 2016 Annual Tree Farm Meeting
Regional Application for ATFS/ROTFY for Wood Family Tree Farm
Administrator Savannah Miller will contact National about receiving the upcoming ROTFY application for the Wood Family. The sooner the application is completed and submitted, the better, as it takes quite some time to be processed.

9. New Business
Topics for Spring Newsletter
-Annual Meeting, Wood Family OTFY, FOFD, Post Card Triage, Fall Tour
-Include grad student research projects
-PLT workshops
-Idaho Farm Bureau columns
-Inspector recognition and gratitude

Forest Owners Field Day
On Saturday, June 25, 2016 at the Reggear’s Tree Farm in Orofino. Volunteers are needed to set up on Friday and help orchestrate the event on Saturday. There will be 13 topics presented.

Audit Report (Doug Bradetich)
Doug Bradetich reviewed the report with the Committee. All items were in order.

Web Page Discussion
At the next quarterly meeting the Executive Committee will review the costs related to the website maintenance and updates. Administrator Savannah Miller will investigate having a presence on social media (Facebook) and having an Idaho page on the National Website to update Tree Farm members and Prospects.

Reminder: Fall Idaho Tree Farm Tour at Wood Family Tree Farm – September 10, 2016

10. Other Business / Next Meeting Date
Next meeting date is set for July 21, 2016, with the location to be decided.

Chris Schnepf informed the committee that 20 people have signed up for the Master Forest Stewards program.

11. Adjournment
Chair Funk adjourned the meeting at 12:36 p.m.

Respectfully Submitted,

Savannah Miller
ITFC Administrator

ITFC Meeting Minutes January 2016

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:30 – 12:00, Thursday, January 21, 2016
Idaho Department of Lands
3284 West Industrial Loop, Coeur d’Alene ID 83815

MINUTES

1) Call to Order
ITFC Chair Funk called the meeting to order at 9:34 a.m.
Those present were:
Steve Funk, ITFC Chairman/NOTFOY
Russ Hegedus, ITFC Vice Chair/Tree Farmer
Steve Cuvala, ITFC Treasurer/Tree Farmer
Madeline David, ITFC Acting Secretary/Tree Farmer
G. Kirk David, ITFC Inspector Training & Recognition/Tree Farmer
Andy Eckberg, ITFC District I Chair
John Lillehaug, ITFC District III Chair
Doug Bradetich, ITFC Past Chair/IFG
Ara Andrea, IDL
Steve Bloedel, Consulting Forester
Mary Fritz, IDL
Ray Getchius, Tree Farmer
Robert Keefe, UI College of Natural Resources
Kurt Koetter, Tree Farmer
Joe Larson, Stimson Lumber Co., proxy for David Brummer
Dave Luther, Inspector
Excused: Frank Gariglio, USDA-NRCS, Savannah Miller, ITFP Administrator, David Brummer Stimson Lumber Co
Unexcused: Gretchen Lech, SFI

2) Anti-Trust Statement
Chair Funk reviewed the anti-trust statement.

3) October Meeting Minutes
With a correction by John Lillehaug, changing the word Duck to the word Trout, under Old Business, Doug Bradetich moved and John Lillehaug seconded to accept the Minutes from the October, 2015 meeting. The motion passed unanimously.

4) 2015/16 Treasurer Reports/Budget Review
A) Steve Cuvala gave the Treasurer’s Report and Past Chair Bradetich reviewed the 2015 budget against actual income and expenditures as of December 31, 2015. Cash balance was $7,191.17 as of January 1, 2015. The 2015 Year-end balance and beginning balance as of January 1, 2016 was $20,523.32. The cash balance as of January 19, 2016 is $20,487.47. Kirk David moved to file both the December 31, 2015 and the January 19, 2016 Treasurers reports for review. The motion was seconded by John Lillehaug. The motion passed unanimously.
B) The Financial Review Committee will meet prior to the April meeting to review the 2015 financial reports.
C) Past Chair Bradetich will apportion OTFY sign costs differently and will route the revised budget to the Committee by email for final approval.

5) OLD BUSINESS
A) 501(c)(3) Non-Profit Update. Vice Chair Hegedus talked informally with an attorney regarding first steps to accomplish this goal. The attorney asked if ITFP would qualify as a subsidiary of the parent ATFS 501(c)(3). From past conversations with ATFS, it is the understanding of the Committee that this is not possible. Russ will further explore the legal and accounting costs associated with applying for non-profit status.
B) Replacing District II Chair: To date, no one who has been asked has accepted the District II Chair position. Rob Keefe will talk with Tom Biltonen at Bennett Lumber for suggestions.
C) Tree Farm Yearly Membership Charge: The Research Committee (Mary Fritz, Steve Bloedel, Russ Hegedus) has not yet met. Discussion revolved around the existing large backlog of inspections. The immediate focus of the Committee changed to exploration of a postcard mailing to determine which backlogged Tree Farmers still wish to remain Tree Farmers and if so, do they have forest management plans. The Research Committee will meet and report back.
D) Nomination of Oscar Baumhoff for Regional Tree Farmer of the Year. The Committee confirmed the nomination. John Lillehaug and Tim Kennedy (tkennedy@idl.idaho.gov) are assembling the application. Kirk David and Bill Love will email past applications to John and Tim to help them with content and format. The deadline for submission is February 1.
E) Confirmation of Idaho Outstanding Tree Farmer of the Year and Idaho Outstanding Tree Farm Logger of the Year.
1. The Committee confirmed the choice of the Wood Family as the 2016 Outstanding Idaho Tree Farmer of the Year.
2. The Committee confirmed the choice of Gary and Luke Finney as the 2016 Idaho Outstanding Tree Farm Logger(s) of the Year.

6) NEW BUSINESS
A) Idaho Outstanding Tree Farm Inspector of the Year. Kirk David nominated Robert Barkley as IOTFIOY both for the inspections performed in 2015 and for his 15 year service as District II Chair. Steve Cuvala seconded the nomination and the Committee affirmed the nomination with a unanimous vote.
B) ATFS National Leadership Conference, February 10-12 in Seattle. ITFC will be represented by Steve & Janet Funk, Kirk & Madeline David, Russ Hegedus, Andy Eckberg, and Savannah Miller.
C) ITFP Annual Meeting, March 28, in Moscow. The ITFP meeting will include appetizers prior to the award presentations and business meeting. There is no room charge by the Best Western for the meeting, but Savannah will need to order the food for the meeting. Chair Funk will determine if Savannah plans to attend the FFLC and to “man” the ITFP display. Due to the anticipated late hour, consideration is being given to a “dessert and champagne/wine” event rather than a full dinner for the awardees following the meeting.
D) ATFS/ITFP MOU: The version before the Committee contains negotiated changes requested by the ITF Executive Committee in the time period since the MOU was sent to us in November 2015. Ara Andrea cautioned this MOU is a contract, a commitment to perform. Discussion revolved around Page 1, Number I, bullet point 3, Verifying landowners’ management under the ATFS Standards of Sustainability. The concern is that the ITFP does not have the Inspector capacity to bring all Tree Farmers into a 5-year rotating compliance. Chair Funk will contact ATFS Vicki Leigh to ask directly the consequence of signing this contract and then not being able to perform this requirement. The Committee approved the remainder of the MOU.
E) 2016 ATFS Required Inspections have not yet been determined. ITFP has fifty-eight 2016 six-year optional inspections to perform. This does not take into consideration the much larger backlog of optional inspections pending for ID. Implementation of a “postcard program” will be an effort to clean up some of this backlog.

7) OTHER BUSINESS
A) Administrator Hours: Making progress with database cleanup may well require more administrator hours than currently funded by SFI-SIC. Chair Funk will work with Past Chair Bradetich to craft a request for at least temporary increased funding to be presented at the SIC’s February 5 meeting. ITFC may also need to contribute funds for extra hours of the Administrator’s time.
B) Forestry Day at the Legislature: John Lillehaug reported that FDAL was much better attended by legislators (approximately 80) this year. John, Oscar Baumhoff, Debra Marks, Bonnie Fry and Ed Koch represented both ITFP and IFOA. Displays were more visible because they were placed at the front of the room. John suggested that next year brochures/information be placed on the lunch tables to make them more available to the attendees.
C) One Plan Update: Mary Fritz requested an ITFC volunteer to help review the One Plan (Stewardship/NRCS/Tree Farm) Template. Past Chair Bradetich volunteered.
D) FORI: Mary Fritz asked for guidance as to what ITFP wants from IDL and/or ILRCC regarding FORI. The ensuing discussion helped Mary narrow down the issues, and she will do further research to see what information IDL can provide.

8) Next Meeting & Adjournment
The next meeting is scheduled for April 21, 2016 at a location to be announced.
The meeting was adjourned by Chair Funk at 11:47 AM.

ACTION ITEMS:
1) Financial Review Committee will meet to review the records prior to April 21, 2016
2) Chair Funk and Past Chair Bradetich will circulate a revised 2016 budget by email for approval.
3) Vice Chair Hegedus will explore the legal and accounting costs of 501(c)(3) application.
4) Rob Keefe will talk with Tom Biltonen regarding a potential District II chair.
5) The Membership Research Committee will plan implementation of a post card update campaign.
6) Administrator Miller will order refreshments for the ITFP annual meeting.
7) Chair Funk will speak with ATFS representative Vicki Leigh regarding the MOU wording and responsibilities.
8) When the Required Inspections are announced by ATFS, Administrator Miller will immediately notify the District Chairs of the inspections in their districts.
9) Chair Funk and Past Chair Bradetich will prepare a presentation for SFI SIC for funding of the ITFC Administrator.
10) Chair Funk will confirm with Administrator Miller that she will attend the Annual Meeting.

Submitted by Madeline David
ITFC Acting Secretary