ITFC July 16, 2015 Meeting Minutes

Idaho Tree Farm Program
Idaho Tree Farm Committee Meeting
9:30 – 12:00, Thursday, July 16, 2015
Coeur d Alene Fire Department, Station 3
1500 N 15th St. Coeur d’Alene, ID 83814

Minutes

 

Call to Order

ITFC Chair Funk called the meeting to order at 9:45 a.m. Those present were:
Savannah Miller, ITFC/R&A
Steve Funk, ITFC Chairman/TFOY
G. Kirk David, ITFC/Tree Farmer
Madeline David, ITFC/Tree Farmer
Robert Barkley, District II Chair/ IDL /proxy for Gina Davis
Russ Hegedus, ITFC Vice Chair/Tree Farmer
Doug Bradetich, ITFC Past Chair/ IFG /proxy for Steve Cuvaula
John Lillehaug, ITFC District III Chair
Janet Funk, TFOY
Kurt Koetter, Tree Farmer
Ray Getchius, Tree Farmer
Chris Schnepf, U of I Extension

Andy Eckberg, ITFC District I Chair
Frank Gariglio, USDA/NRCS

Excused: Gina Davis and Steve Cuvala

Unexcused: David Bummer, Don Heikkila, Steve Bloedel, and Robert Keefe

 

Anti-Trust Statement
Chair Funk called the meeting at 9:45 a.m. and reviewed the anti-trust statement.

Minutes from April Meeting

Madeline moved to accept the minutes from last quarter as amended, Russ seconded the motion and it was passed unanimously.

 

2015 Treasurer Report / Budget Review
Past Chair Bradetich reviewed the 2015 budget as of July 9, 2015. Budget started at $7191.17 as of January 1, 2015. Current balance is $17,097.11. Motion to approve the budget accepted by Kurt Koetter, Madeline David seconded. Motion passed unanimously.

 

Old Business
A) 2015 Required and Optional Inspections

Vice Chair Hegedus highlighted the importance of the District Chairs visiting with inspectors to complete the required inspections. One main point highlighted, was the funds from National that ITFC would receive for completing the inspections. Kirk David reminded the group that all inspections must comply with new standards and be on the new 004 form. He also emphasized the importance of inspectors to recertify according to the new standards on-line if they are able to do so, otherwise they will have to take a classroom training. Also of importance, is that 3 or 4 of the required inspections need to have inspectors reassigned before they can be completed. The District Chairs are responsible for assigning those inspections into the database. Inspectors also need to be encouraged to do optional inspections in order for ITFC to stay ahead.

 

  1. Discussion and Adoption of By-Law Changes to sections 1-5 of the By-Laws and resume revisions with number 6 (Financials).

ITFC reviewed proposed changes to sections 1-8 of the By-Laws. Madeline David moved to add a certified Idaho Master Forest Steward as a potential ITFC member and Janet Funk seconded that motion. Chair Funk called for a vote and the motion was unanimously approved. Chair Funk called for the vote that the final version of proposed changes to the By-Laws be approved as discussed, with 9 in favor. Those in favor being: Janet Funk, Frank Gariglio, Chris Schnepf, Andy Eckberg, Ray Getchius, Kurt Koetter, Madeline David, Kirk David, and Russ Hegedus. Vice Chair Hegedus moved to have a reserved vote with an extension until July 30th, and Janet Funk seconded that motion. Chair Funk called for a vote and the group unanimously approved. Those with reserved votes included absentees Gina Davis, David Brummer, Robert Keefe, Don Heikkila, and Steve Cuvala. Those who were present but still reserved were John Lillehaug and Robert Barkley.

 

  1. C) Save the Date: TFOY Tour at Oscar Baumhoff’s Property, Sept. 12th, 2015
    District III Chair John Lillehaug made arrangements with TFOY Oscar Baumhoff, to visit a few specific spots on his property for the tour. Suggestion was made to rent a bus to caravan visitors around the Tree Farm, as the goal is to spend one full day on the Baumhoff property. Attendees from northern Idaho would have to find lodging (in Idaho City) for two nights. Time frame: Coffee from 7:30 a.m. to 9 a.m. Tour starts at 9:00 a.m. Idaho Tree Farm Committee will pay for the lunch which starts at noon. Decide on whether to cater the lunch or bring bagged lunches to the field site. Also porta potties would need to be provided with a wash station. Lillehaug will research and report to Chair Funk before August 1st, so that the information is available for the IFOA and Tree Farm newsletters.

 

  1. Overview from program assessment/audit/ FORI

Auditor was impressed with the assessment in both Idaho regions. There was a great overall participation from landowners and Inspectors. In regard to FORI, Inspectors will need to check with the State Historic Preservation Office (SHPO) or other websites to determine if a property is of recognized importance.

 

 

New Business
A) 501-C3 Non-profit

Chair Funk reviewed the necessity of becoming a 501-C3 and informed the group that Tom Martin offered AFF (American Forest Foundation) expertise to help with filling out paperwork. Janet Funk pointed out that a set of By-laws, guidelines, and state incorporation paperwork will all need to be attached to the application.

  1. B) Becoming incorporated Chair Funk will pursue ITFC becoming incorporated to protect all members’ liability.
  2. C) Creating an internal financial review committee Past Chair Bradetich suggested to continue going forward with 3 members who have assisted with financial review in the past, and have other members contribute and participate as necessary. The volunteer committee for this year is Past Chair Doug Bradetich, Madeline David and Andy Eckberg. The Treasurer, Administrator and Chair also contribute.
  3. D) ILRCC (Idaho Lands Resource Coordinating Council) – Janet Funk Janet Funk provided an overview of the discussions at the ILRCC meeting held on June 24th. Tree Farm requested IDL to help determine if there are any FORI’s in the State of Idaho.

7)   Other Business:
A) Administrator work load and contracted hours                                                Janet Funk moved that the Executive Committee review and petition SFI for more funding to pay for Admin’s hours. Kirk David seconded that motion and it was passed unanimously.                                                                                     

  1. C) Adding Jane Thornes to the Committee, PLT position                               Janet Funk moved to add a PLT (Project Learning Tree) position to the Committee, John Lilllehaug seconded that motion and it was approved unanimously by the group. Chair Funk may ask past TFOY Jane Thornes to be appointed to the PLT position.
  2. D) New District Chair Robert Barkley will be stepping down from District II Chair, but will remain as an Inspector for ITFC. New Chair will need to be elected by the 15th of December.
  3. E) Next Meeting: Thursday, October 15th 2015 If voting members cannot attend meetings, they need to call/email with an excused absence and plan on sending a proxy in their place.
  4. F) Chair Funk adjourned the meeting at 12:18 p.m.

Respectfully Submitted,

Savannah Miller

April 2015 Meeting Minutes

IDAHO TREE FARM PROGRAM
Idaho Tree Farm Committee Meeting
9:00 – 12:00, Thursday, April 16, 2015
Kootenai County Extension Office
1808 N. 3rd Street, Coeur d’ Alene, ID 83814
Minutes
1) Call to Order

ITFC Chair Funk called the meeting to order at 9:04 a.m. Those present were:
Amanda Cutting, ITFC Administrator/ R&A
Savannah Miller, ITFC/ R&A
Steve Funk, ITFC Chairman
G. Kirk David, ITFC
Madeline David, ITFC
Robert Barkley, District II Chair/ IDL
Robert Keefe, U of I
Doug Bradetich, ITFC Past Chair/ IFG (Proxy: Russ Hegedus, Andy Eckberg, & Steve Cuvala)
Frank Gariglio, USDA/NRCS
John Lillehaug, ITFC District III Chair
Janet Funk, Tree Farmer
Kurt Koetter, Tree Farmer
Ray Getchius, Tree Farmer
Don Heikkila, Tree Farmer

2) Anti-Trust Statement

Chair Funk called the meeting at 9:04 a.m.

3) Minutes of April Meeting
John Lillehaug moved, Rob Keefe seconded. Motion was approved for January 2015 minutes.
4) 2015 Treasurer Report / Budget Review
Past Chair Bradetich reviewed the 2015 budget as of April 13, 2015. Budget started at $7191.17 as of January 1, 2015. Received $9,651.57 from IFG and current balance is $17,804.76. Motion to approve the budget accepted by Frank Gariglio, John Lillehaug seconded. Motion approved.
5) Old Business
A) Progress on Audit Preparation: The Roady Tree Farm (TF # 2248) was replaced with the alternate, Stern TF # 3074 (210 acres). All plans have been submitted, still missing some pre-planning sheets. Past Chair Bradetich made some slight corrections to the Farnsworth non-contiguous parcels.

B) Save the Date for Audit Days: June 2-4, 2015
District chair (I, II, or III), Chairman Funk, and an Auditor will be the only ones on the audit sites.

C) Discussion and Adoption of Bylaw Changes: Last update was 2012. Chair Funk suggested that Tree Farm should have a financial review committee. Any committee/ board members that have been unexcused (twice or more) or are unable to attend committee meetings should be considered for removal from the board. Lack of participation makes quorums difficult.
Past Chair Bradetich suggested that the Administrator should have a segment of the agenda for future meetings to educate committee members of any updates, changes, questions, or concerns from the administrative perspective.
ITFC reviewed proposed changes to sections 1-5 of the By-Laws and will resume revisions with number 6 (Financials) at the next meeting. ITFC will conduct a vote at the July 2015 meeting to accept changes.
6) Inspector Training and Recognition Subcommittee Report – Kirk David
On April 1, 2015, 22 inspectors participated in the inspector training in Moscow, Idaho in accordance to the new 2015-2020 Standards. Everyone who took the training was updated in the database to give them an active inspector status. Everyone who took their training online should be automatically updated in the system. Handbooks were distributed to participants and each inspector got a certificate for completion of the training. All old non-entered 004 forms will need to be transferred to the new 004 forms and resigned so that they can be properly entered into the database. July 10, 2015 is the next inspector training (for Idaho and Washington) located in Hayden, Idaho. Details to follow. New inspectors are not able to participate in online training. They must participate in a mandatory 4 hour, in person, training session.
7) Save the Date: TFOY Tour at Oscar Baumhoff’s Property: Sept. 12th, 2015
A) Prepare for Tour: Baumhoff, Kennedy, & Lillehaug
Would like to spend one full day on the Baumhoff property. Committee members from North Idaho would have to find lodging for two nights. Time frame: Coffee from 7:30 a.m. to 9 a.m. Tour starts at 9:00 a.m. Idaho Tree Farm Committee will pay for the lunch which starts at noon. Decide on whether to cater the lunch or bring bagged lunches to the field site.
8) New Business
A) Vote on Certification for ITFC: Robert Barkley moved to have the Idaho Tree Farm Program to continue as a certified program in the state of Idaho. Madeline seconded. Motion unanimously approved.
B) Save the Date: U of I School Field Campus Tour: Sept. 26th 2015. Rob Keefe will provide more information in the near future.
C) ILRCC (Idaho Lands Resource Coordinating Council) – Madeline David
Madeline provided an overview of most recent discussions of the ILRCC. The David’s will be out of town for the next ILRCC meeting in June (in Moscow) and would like an alternate member of Tree Farm to attend the meeting. Rob Keefe said he may be able to attend but would not be able to act as a Tree Farm Representative.
9) Review ITFC Events at the FFLC (Family Forest Landowner’s Conference & Exposition): Chair Funk
Overall, great turn out at the FFLC. All presentations went well!
10) Other Business:
A) Chair Funk would like to add Jane Thornes to the ITFC, PLT (Project Learning Tree) position.
B) John Lillehaug: Save the Date for Forestry Tour in Southern Idaho on May 21st, 2015 in New Meadows, ID. Idaho Tree Farm Committee plans to sponsor the coffee social again this year.
C) Chair Funk Adjourned the meeting at 12:00 p.m.

October 2014 Meeting Minutes

tree farm sign ITFC 10-16-14 Draft Minutes

April 2014 Meeting Minutes

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ITFC 4-17-14 Mtg minutes

January 2014 Meeting Minutes

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IFTP 1-16-14 Meeting Minutes